Administrative Manager

Role overview

A medical clinic in the Madinah region is hiring an Administrative Manager to partner with leadership and cross-functional teams. The role focuses on improving day-to-day operations, resolving administrative challenges, and streamlining internal workflows.

Key responsibilities

• Work closely with management and different teams to address operational issues and improve administrative processes.
• Oversee calendars, organize documentation, and maintain accurate records.
• Support meetings, travel planning, event coordination, and vendor interactions as needed.
• Handle confidential information carefully and maintain a reliable, detail-oriented approach.
• Keep tasks organized, manage time well, and independently support multiple stakeholders.

Requirements

• Strong background in administration and organization, including calendar management, document handling, and records control.
• Comfort using office productivity tools such as MS Office, spreadsheets, presentation software, and basic database or ERP systems.
• Very good written and spoken English communication; Arabic is considered an advantage.
• Prior experience coordinating meetings, travel, events, and vendor relationships in a professional office setting.
• A proactive mindset with strong attention to detail, confidentiality, and problem-solving ability.
• Previous experience in administration, office management, or operations support, preferably within Saudi Arabia or the GCC.
• At least 5 years of minimum experience in medical or healthcare administrative management.
• Bachelor’s degree in Business Administration, Management, or a related discipline is preferred, or equivalent hands-on experience.

Additional information

This position is based in Madinah Region and is a full-time, onsite role.