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Role overview

An established staffing and consulting firm is hiring an Executive Assistant for a client operating in a remote setup, with preference for candidates based on the West Coast. The role supports 2–3 Vice Presidents and senior leaders in a dynamic, fast-moving environment. This is a contract position with a pay rate of $45–$48 per hour on W2, working Monday through Friday from 7:00 AM to 4:00 PM PST.

What you will do

Deliver executive, administrative, and operational support to multiple Vice Presidents and senior leaders.
Run detailed executive calendars in Google Calendar, coordinating meetings across different time zones.
Arrange domestic and international travel, covering flights, hotels, ground transportation, itineraries, and expense matching.
Plan leadership meetings, executive agendas, offsites, and company events.
Oversee budgets for offsites and events, including vendor follow-up, hotel agreements, catering, meeting venues, and team activities.
Develop effective working relationships with internal leaders, outside partners, and executive stakeholders.
Keep executive schedules aligned by spotting conflicts early and resolving them proactively.
Assist with annual review and promotion cycles by organizing meetings, monitoring timelines, and maintaining records.
Manage sensitive information with care, discretion, and sound judgment.
Handle several concurrent projects while meeting deadlines and maintaining accuracy.

What we are looking for

At least 5 years of experience as an Executive Assistant supporting Vice Presidents or senior executives.
Proven ability to manage multiple executive calendars and complex scheduling demands.
Hands-on experience coordinating both domestic and international travel.
Background in arranging executive meetings, leadership events, and company offsites.
Strong written, verbal, and interpersonal communication abilities.
Well-developed project coordination and organizational skills.
Ability to juggle multiple priorities in a fast-paced environment that changes quickly.
High standards of professionalism, confidentiality, and attention to detail.
Comfort and proficiency with Google Workspace tools, including Calendar, Gmail, Docs, Sheets, and Drive.

Preferred background

Experience in a high-tech, SaaS, startup, or rapidly expanding organization is preferred. Exposure to Product or Engineering leadership teams is also valuable. Familiarity with Slack, Workday, Expensify, Confluence, and Coupa is an added advantage. International executive travel coordination and cybersecurity industry exposure are both beneficial.

About the employer

The hiring firm is an award-winning staffing and consulting company based in San Ramon, California. Founded in 2005, it partners with Fortune 500 companies and fast-growing businesses to place talent across technology, engineering, business operations, and professional services. Its recruiting capabilities span contract, contract-to-hire, and direct-hire roles in IT, data and analytics, cloud, cybersecurity, finance and accounting, human resources, operations, and related fields.

Schedule and compensation

This contract role follows a Monday to Friday schedule from 7:00 AM to 4:00 PM PST. Compensation is listed at $45 to $48 per hour on W2.

Executive Assistant