Executive Assistant

Role Overview

The organization is seeking a highly organized, detail-focused Executive Assistant who can provide end-to-end administrative and operational support to senior leaders. This position calls for someone who can juggle multiple priorities, communicate clearly, and stay effective in a fast-moving work environment.

Key Responsibilities

• Oversee executive schedules, including meetings, appointments, and travel planning.
• Manage executive inboxes, correspondence, and follow-up actions on behalf of leadership.
• Keep distribution lists and contact records current.
• Draft agendas, presentations, reports, and other meeting-related materials.
• Arrange and coordinate internal as well as external meetings.
• Document meetings, share minutes with action points, and ensure follow-through.
• Provide transcription and general documentation support.
• Assist with business operations, reporting, and coordination across teams.
• Create dashboards, MIS reports, and presentations using Excel and PowerPoint.
• Support ad hoc reporting and basic business analysis tasks.
• Work with internal teams such as HR, IT, Finance, and Operations, as well as outside stakeholders.
• Build effective working relationships to ensure smooth communication and execution.
• Maintain well-structured records and documentation using SharePoint or similar tools.
• Ensure information accuracy and proper version control.
• Support project coordination and basic PMO-related activities.
• Organize events, leadership sessions, and team interactions.
• Handle travel bookings, itineraries, and expense tracking.

Required Background and Skills

The ideal candidate should already have experience working as an Executive Assistant, PMO support professional, or in a similar coordination-focused role. Strong command of MS Office tools, especially Excel, PowerPoint, and Word, is essential. Familiarity with SharePoint or other document management systems is also expected. The role requires excellent written and verbal communication, strong presentation ability, and confident interpersonal skills. Candidates should be highly organized, capable of managing time well, and able to prioritize tasks under pressure and tight deadlines.

Core Competencies

• High attention to detail and strong accuracy.
• Solid analytical thinking and problem-solving ability.
• Comfort handling multiple stakeholders and competing priorities.
• Professional maturity and emotional intelligence.
• Self-motivated, proactive working style.

Preferred Experience

• Previous exposure to PMO work or project coordination is an advantage.
• Experience in a global or cross-functional setup is preferred.
• Project management certification is optional.

Benefits and Work Environment

• Opportunities to build a career through multiple growth paths and internal openings within the Capgemini group, along with guidance from leadership.
• Comprehensive wellness support, including health checks, telemedicine, insurance top-ups, elder care, partner coverage, and flexible-work support for new parents.
• Access to a large digital learning platform with more than 250,000 courses and a wide range of certifications.
• An inclusive workplace that encourages people from all backgrounds to bring their authentic selves to work.
• Internal engagement activities such as in-house musical performances, sports events, yoga challenges, and marathons.

Additional Information

The role is based in Kolkata, West Bengal, India, and is a full-time onsite position. The company also highlights opportunities to work on advanced technology and engineering initiatives, as well as solutions that address social and environmental challenges.