Paralegal

About Haffner's

Haffner's is a family-rooted regional business built around integrity and safety. As a major wholesale fuel distributor in New England, the company supports a wide network of gas stations, convenience stores, car wash operations, and food service locations under the Haffner's name across Massachusetts, New Hampshire, and Maine.

Beyond fuel distribution, the organization also provides heating oil, propane, and HVAC services to 45,000 customers throughout the region. Its culture emphasizes growth, innovation, excellence, and a strong commitment to doing the right thing, being resourceful, and keeping safety at the center of every decision.

Role Summary

The Paralegal will support the Legal Department in areas such as licensing, corporate governance, contracts, and day-to-day legal operations. This includes handling records, monitoring filings, coordinating legal matters, and helping the team stay organized and on schedule.

Key Responsibilities

• Oversee business licenses, permits, and regulatory submissions across multiple jurisdictions, including registrations, renewals, applications, inspections, reporting, and compliance deadlines.
• Work with regulators, municipalities, external consultants, and internal stakeholders to address compliance issues and complete required actions on time.
• Keep a central system for tracking permitting activity, databases, and related records.
• Maintain corporate files, minute books, governance materials, organizational documents, and related records.
• Prepare and submit annual reports, entity registrations, foreign qualifications, and other mandatory state filings in multiple jurisdictions.
• Draft resolutions and assist with board and shareholder documentation.
• Support legal operations by tracking matters, managing the compliance calendar, and processing invoices.
• Act as a point of contact between the Legal Department and business teams for contract review, execution, document requests, and follow-up on open matters.
• Administer the contracts database by monitoring status, approvals, amendments, renewals, notice periods, and key expiration dates.
• Organize and maintain files for properties, leases, agreements, and transactions, ensuring documents are current, accessible, and version-controlled.
• Assist with transaction due diligence by helping manage data rooms, reviewing documents, and preparing deal materials for attorney review.
• Perform legal research and prepare summaries, correspondence, and reports.
• Look for ways to improve legal processes, workflows, and recordkeeping systems.
• Take on additional duties and special projects as needed.

Requirements

• A bachelor's degree or paralegal certificate is required.
• At least 3 years of experience in an in-house legal team or law firm environment is required.
• Background in corporate governance, contract administration, and transactional support is expected.
• Experience collaborating with outside counsel, regulators, and cross-functional business partners is needed.
• Comfort using Microsoft Office, Adobe Acrobat, and contract/document management systems is required.
• Strong analytical ability and organization are essential, along with the capacity to juggle several priorities in a fast-moving setting.
• Excellent written and verbal communication skills are necessary, along with a cooperative, service-focused approach.
• Professional judgment, discretion, and close attention to detail are important.

Work Environment

This is a full-time position based in Lawrence, MA, primarily onsite with some flexibility for limited remote work. The role is based in a professional corporate office environment within a legal department.

• Schedule is Monday through Friday, 40 hours per week.
• The position is mainly sedentary and involves extended sitting and computer use.
• Frequent hand and finger use is needed for typing, data entry, and document handling.
• Strong visual focus is required to read contracts, regulatory filings, and fine print regularly.
• Occasional standing, walking, and movement around the office may be required.
• Regular interaction with internal teams, outside counsel, and regulatory agencies is part of the role.
• Clear verbal and written communication is necessary.
• There may be occasional lifting or moving of items up to 15 pounds.

Compensation

The salary for this role is estimated at $80,000 to $105,000 per year, depending on relevant experience, knowledge, skills, and other job-related qualifications.

Equal Opportunity and Safety

Haffner's is an equal opportunity employer and provides reasonable accommodation for employees with physical or mental disabilities. The company supports diversity and does not discriminate on the basis of race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, disability, medical condition, military or veteran status, gender identity or expression, genetic information, change of sex or transgender status, or any other protected characteristic under applicable law.

The company also maintains a safe working environment for all employees.