Administrative Assistant / Office Manager

About the Role

This is a hands-on, in-office role for someone who is exceptionally organized, dependable, and proactive. The position supports daily office operations and executive-level coordination, with an emphasis on keeping work moving, tracking details carefully, and ensuring important tasks do not slip through the cracks.

The job is based in Boca Raton, Florida, and follows a Monday through Friday schedule from 9:00 AM to 6:00 PM, including a lunch break from 1:00 PM to 2:00 PM. During working hours, you will provide responsive administrative and operational support across a range of corporate needs.

What You Will Do

• Support the executive team and office functions with prompt responses, accuracy, and consistent follow-through.
• Organize assignments, monitor action items, send reminders, and help ensure requests are completed on time.
• Keep task lists, notes, documents, and follow-up items well structured and easy to access.
• Assist with meeting planning, logistics coordination, and project support for the executive team.
• Provide on-site support for meetings and internal events in Florida and, at times, in other states.
• Arrange travel and handle related administrative coordination when needed.
• Support expense tracking and other operational workflows.
• Use AI tools and productivity software to work more efficiently, summarize information, draft messages, and stay organized.
• Act as a reliable point of contact who can spot issues early and help operations continue smoothly.

What We Are Looking For

• A highly responsible, detail-focused, and trustworthy professional.
• Someone who is methodical, structured, and able to manage several moving priorities at once.
• Strong communication and follow-up habits, with the ability to keep commitments visible and on track.
• Comfort working in a fast-moving office environment.
• Ownership mindset with the ability to carry tasks through to completion.
• Comfort with technology and a willingness to learn new systems quickly.
• Prior experience in executive support or operations is beneficial, though not mandatory.
• Professional judgment, discretion, and reliability are critical.
• Russian language ability is a plus, especially for supporting Russian-speaking teammates and stakeholders.

Hiring Process

Applications are reviewed manually and assessed against the role requirements. Candidates may be asked to complete a video interview, followed by a test or short project if needed. Shortlisted applicants will then meet the hiring manager and/or interview team either in person or via Zoom. The company does not conduct interviews through text message or Telegram, and no offer is made without a live conversation first.

About the Company

INFUSE is a demand generation company that helps B2B organizations drive audience, buyer, and account engagement aligned with their goals. The company operates with a global team across more than 60 countries and has earned repeated recognition on the Inc. 5000 list, along with more than 60 industry awards, including Inc. Best Workplaces.

Additional Information

This employer is committed to following applicable data privacy and security laws and regulations. They also follow equal opportunity hiring practices and consider candidates based on qualifications, merit, and business needs without discrimination on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, or other protected characteristics.