Administrative Assistant

Role overview

We are looking for a highly organised and proactive Administrative Assistant to support several business areas, including Executive, People & Culture, Finance, Operations, and Internal Communications. This position is varied and busy, and it suits someone who enjoys juggling multiple tasks, assisting others, and delivering dependable administrative support. You will act as an important contact point for employees, stakeholders, and external partners while helping the business run smoothly each day.

What you will do

In this position, you will handle shared inboxes, arrange travel, support internal programs and events, manage office administration, and provide broad day-to-day support across the organisation. Because the work is diverse, it is a strong fit for someone who likes working across different corporate functions and handling changing priorities.

Core duties

• Oversee and maintain shared company email inboxes.
• Sort, answer, and route queries to the correct team or person.
• Arrange travel bookings and related details such as flights, accommodation, car hire, and travel profile updates.
• Assist with the administration of internal communications.
• Handle incoming office calls and direct them appropriately.
• Transfer enquiries to the right departments and record messages accurately.
• Check voicemail messages and respond to them quickly.
• Receive mail and courier items, then distribute them across the business.
• Scan, organise, file, and forward documents as needed.
• Make sure key paperwork reaches the relevant internal contacts.
• Book domestic travel for employees and program participants.
• Coordinate flights, accommodation, transfers, and venue arrangements.
• Help run leadership programs, workshops, and company events.
• Organise catering, attendee communication, and event-related administration.
• Manage office stationery, supplies, and uniforms.
• Track stock levels and raise purchase orders when needed.
• Work with suppliers on deliveries, replacements, and returns.
• Support employee service awards and recognition programs.
• Prepare certificates and award packs.
• Coordinate the activation and delivery of gift cards.
• Ensure awards are distributed correctly and on schedule.
• Provide general support across several business functions.
• Help with meeting coordination, booking requests, and scheduling.
• Maintain a professional and well-organised office setting.
• Assist with urgent tasks and ad hoc business projects.

Additional information

This role offers exposure to a wide range of corporate activities and day-to-day business operations. It is a fast-moving position where no two days are the same.

Candidate profile

Manpower Australia welcomes applications from people of diverse backgrounds, including candidates with disability. Aboriginal and Torres Strait Islander people are encouraged to apply. If you need reasonable adjustments for an interview, you can indicate your preferred communication method in your resume and advise the team of any support you require.

Privacy and compliance

By sending your resume and personal details with this application, you agree to your information being collected in accordance with the organisation’s privacy policy. The role is associated with licence details for Manpower Services (Australia) Pty Ltd and Experis Pty Ltd in Queensland and South Australia.