Executive Assistant

Role Overview

C2i is looking for a highly organized and forward-thinking Executive Assistant to deliver broad administrative and operational support to a C-level leader. This position is essential for keeping daily operations running smoothly while maintaining a strong standard of professionalism and confidentiality.

Executive Support

• Manage complex executive calendars, arrange meetings, coordinate travel, and help prioritize commitments.
• Act as the main contact for internal and external stakeholders, handling communication with tact and discretion.
• Prepare, edit, and reply to correspondence on behalf of the leadership team.

Meeting and Event Coordination

• Organize leadership meetings, board sessions, off-sites, and corporate events.
• Create agendas, capture meeting minutes, and track follow-up actions.
• Handle event logistics for internal and external activities, including vendor coordination and travel arrangements.

Administrative and Operational Support

• Prepare expense statements and manage reimbursement processes for leadership.
• Maintain organized filing systems, databases, and confidential official records.
• Sort and prioritize incoming requests to keep workflows efficient.

Professional Conduct and Confidentiality

• Manage sensitive information with a high level of discretion.
• Maintain professional interactions with executives, board members, and other stakeholders at all times.

Qualifications and Requirements

• A bachelor’s degree or an equivalent qualification is required.
• At least 5 years of experience supporting senior-level leaders is expected.
• Strong skills in organization, time management, and communication are essential.
• Comfort and proficiency with Microsoft Office Suite are necessary.
• Ability to work both independently and as part of a team in a fast-moving environment.
• Strong judgment and confidentiality when handling sensitive information are critical.

Why Join C2i

• Take on an important role supporting the leadership team of a growing organization.
• Work closely with strategic initiatives and high-level decision-making.
• Help drive operational excellence and overall organizational success.