Executive Assistant & Operations Coordinator

About the Organization

Well-Being Center is a contemporary mental health provider focused on helping people improve psychological health and everyday quality of life. Its services include counseling, psychological evaluations, training programs, and workplace well-being solutions for both individuals and organizations.

The organization’s purpose is to make mental health support easier to access, more practical to use, and more meaningful in its impact, while delivering valuable experiences for clients, partners, and communities.

This position is designed for a highly organized, self-starting, and detail-focused professional who can support senior leadership, keep daily operations running smoothly, and help drive the organization’s growth.

Role Overview

The Executive Assistant & Operations Coordinator supports leadership and ensures smooth day-to-day functioning across the business. The role blends executive assistance, administrative coordination, project tracking, research, professional writing, and operational organization.

The ideal candidate should be bilingual, highly organized, and a strong communicator who can handle several priorities at once in a fast-moving, mission-led environment.

Key Responsibilities

• Provide executive-level support by managing calendars, arranging internal and external meetings, preparing agendas, capturing meeting notes, and tracking action items.
• Follow up on projects, initiatives, and management instructions to help ensure timely completion across teams.
• Carry out research that supports business decisions and turn findings into reports, summaries, briefing materials, and presentations.
• Prepare professional proposals, policies, procedures, and internal documents, and assist with the creation of educational and training content.
• Support operations by organizing information from different sources into practical outputs and helping coordinate client appointments, assessments, and training schedules.
• Assist leadership with routine administrative updates on local platforms such as Qiwa, Muqeem, Mudad, or GOSI when needed for business continuity.

Qualifications

Candidates should hold a bachelor’s degree in Business Administration, Management, Human Resources, Communications, Psychology, or a similar discipline.

The role requires 2 to 3 years of experience in executive support, administration, operations coordination, or a related function.

Professional-level fluency in both Arabic and English, in written and spoken form, is required for communication with local vendors, clients, and government entities.

Strong command of Microsoft Office, Google Workspace, and other digital productivity tools is expected.

Applicants must demonstrate strong research ability, analytical thinking, exceptional attention to detail, and the capability to balance multiple priorities effectively.

Because the role may involve sensitive information, the candidate must maintain complete discretion and professionalism when handling confidential medical, financial, and organizational data.

Preferred Background

Experience with modern AI tools for drafting, research, and data organization will be considered an advantage.

Prior work experience in healthcare, mental health, education, consulting, or professional services in Saudi Arabia is preferred.

Familiarity with Saudi labor regulations and corporate compliance frameworks would be beneficial.

Benefits

• Competitive compensation and health insurance coverage.
• Employee support and well-being initiatives.
• Opportunities for professional growth and training.
• A collaborative, purpose-led, and encouraging workplace.
• The chance to contribute directly to meaningful mental health work in the Kingdom.

Application Note

Applicants should submit a resume along with a short cover letter describing relevant experience in executive support and operations.

Work Details

This is a full-time, on-site position based in Riyadh, Saudi Arabia.