Executive Assistant to the CEO

Role overview

This is a full-time, on-site position in Bay Square, Business Bay, Dubai, supporting the CEO directly. The role acts as a dependable executive partner, combining high-level administrative assistance with coordination of clients, stakeholders, and day-to-day business priorities.

The selected candidate will manage busy calendars, communications, travel arrangements, and office operations while safeguarding sensitive information with care. The position also involves supporting the CEO and leadership team so they can stay focused on strategic growth.

Important: Malayalam and Tamil are mandatory language requirements for this role.

The job includes regular international travel opportunities across Europe, including travel across the UK and Europe for business needs.

Key responsibilities

• Provide direct executive support to the CEO as a trusted day-to-day partner.
• Coordinate complex diary schedules, meetings, and time zone-sensitive calendar planning.
• Manage communication flow and help handle client and stakeholder relationships.
• Arrange business travel across the UK and Europe and support related logistics.
• Prepare and process expense documentation accurately and in line with company policy.
• Support administrative tasks such as filing, document preparation, and office coordination.
• Maintain confidentiality and exercise discretion when handling sensitive information.
• Keep priorities organized and help ensure smooth executive and office operations.

Requirements

• Proven background in executive administrative support, ideally for C-level leadership.
• Strong experience in managing complex diaries and coordinating meetings across time zones.
• Practical experience handling expense reports and supporting documentation.
• Excellent administrative skills, including document handling and office support.
• Fluent written and spoken English; knowledge of additional languages is an advantage.
• Malamayalam and Tamil are essential for this role.
• High integrity, professionalism, and the ability to deal with confidential matters responsibly.
• Strong organization, attention to detail, and the ability to manage multiple priorities in a fast-moving environment.
• Advanced use of productivity and collaboration tools such as MS Office, Google Workspace, and conferencing platforms.
• Prior experience in Dubai or the wider GCC region is preferred, with familiarity with local business practices considered helpful.
• Bachelor’s degree in Business Administration, Management, or a related discipline, or equivalent relevant experience.

Additional information

This role is based onsite in Dubai and requires regular international travel across Europe. The position is confidential and involves close collaboration with executive leadership.