Executive Assistant

Position Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to a senior executive. This role is crucial for managing schedules, coordinating communications, organizing meetings and travel, and ensuring that priorities and follow-up actions are executed efficiently. The ideal candidate will excel in a fast-paced setting, demonstrate sound judgment, and handle confidential information with the utmost discretion.

Key Responsibilities

• Manage and coordinate complex calendars, meetings, and travel arrangements.
• Prioritize communications, manage inbox activity, and draft correspondence as needed.
• Prepare agendas, meeting materials, presentations, and briefing documents.
• Capture meeting notes and track action items through completion.
• Coordinate internal and external stakeholder communication.
• Support special projects, events, and business initiatives.
• Manage expenses, administrative tasks, and day-to-day executive support activities.
• Maintain organization, follow-through, and operational efficiency across priorities.

Qualifications

• A minimum of 3 years of experience supporting senior executives, founders, or leadership teams.
• Strong skills in calendar management and administrative coordination.
• Excellent written and verbal communication abilities.
• High attention to detail and strong organizational skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proven capacity to handle sensitive and confidential information.
• Proficiency with Google Workspace, Microsoft Office, and project management tools.
• Experience in consumer products, retail, startups, or high-growth environments is considered a plus.

Preferred Traits

• Self-motivated and resourceful.
• Strong problem-solving and prioritization skills.
• Professional, adaptable, and dependable.
• Ability to work independently while collaborating effectively with stakeholders.
• Committed to delivering high-quality support and execution.