Office Admin

Role Overview

We are looking for an office administration professional to support daily operations at a Singapore River, Central Singapore location. The role combines administrative coordination, vendor and customer support, finance follow-up, and general office assistance in a scientific/technical business environment.

Administrative Support

• Keep office workflows running smoothly by handling scheduling, correspondence, and document management.
• Track inventory, purchase orders, and supplier agreements with accuracy.
• Draft management reports, presentation materials, and meeting notes.

Customer and Vendor Coordination

• Respond to customer enquiries, prepare quotations, and manage order processing for scientific instruments and consumables.
• Work with suppliers, logistics partners, and service vendors to support timely delivery and installation.
• Assist sales and technical colleagues with coordinating product demos and client appointments.

Finance and Compliance

• Support invoicing activities, payment follow-up, and expense reporting.
• Help maintain adherence to company procedures, industry expectations, and regulatory documentation requirements, including import/export paperwork for scientific equipment.

Office and Team Support

• Manage office supplies, basic equipment upkeep, and facility-related coordination.
• Arrange travel, training calendars, and internal staff events.
• Provide support to HR tasks such as onboarding, attendance monitoring, and employee engagement activities.

Requirements

• A diploma or degree in Business Administration or a closely related discipline.
• Previous experience in office administration, ideally within a scientific or technical setting.
• Strong organisation, prioritisation, and multitasking abilities with a careful eye for detail.
• Comfortable using MS Office and CRM or ERP software.
• Clear written and verbal communication skills for working with clients, suppliers, and internal stakeholders.
• A flexible approach and the ability to contribute across operational and technical support tasks.

Additional Information

This position is based onsite in Singapore River, Central Singapore Community Development Council, Singapore.