Office Manager

About the Company

Beyond Reach Labs is building very large structures designed to be launched into space. The team is small, moves quickly, and works on difficult problems with tight deadlines, so the quality of day-to-day operations is a major part of the company’s success.

This role sits at the center of office and lab operations. You will help keep everything running smoothly, from facilities and vendors to scheduling and administrative support for the founders. You will also help shape the systems, routines, and culture that support the company as it grows.

Role Overview

The Office Manager will take ownership of daily office operations and be the person others rely on for coordination, organization, and follow-through. You will manage supplies, vendors, guests, and workplace logistics while also helping establish the processes that the company will use as it scales.

The ideal candidate is highly resourceful, comfortable with ambiguity, and able to create structure from scratch. You should enjoy improving systems, solving practical problems, and building a positive environment for the team.

Responsibilities

• Oversee purchasing for office supplies, snacks, and equipment while keeping spending sensible.
• Manage relationships with vendors, service providers, and building management, including renewals and contract discussions.
• Coordinate office upkeep, repairs, and other facility-related arrangements.
• Keep shared work areas tidy, organized, stocked, and usable.
• Welcome visitors, clients, and vendors and act as the main contact at the office.
• Prepare meeting spaces and support team meetings with room setup, audio/visual needs, and refreshments when required.
• Assist leaders with scheduling, calendar coordination, and travel planning.
• Handle routine administrative work such as mail, filing, and document organization.
• Support onboarding for new employees, including workstation setup, access coordination, and helping them settle in.
• Help organize team events, offsites, and office celebrations.
• Serve as a resource for employee questions about workplace logistics and office services.
• Create and roll out office policies and procedures as the company expands.
• Spot operational inefficiencies and suggest practical improvements proactively.
• Monitor office budgets and expenses and share updates with leadership when needed.

Requirements

• Exceptionally organized with strong attention to detail and dependable follow-through.
• Able to work independently with minimal oversight.
• Strong communication skills across written, spoken, and in-person interactions.
• Flexible, steady under pressure, and comfortable in a fast-paced startup setting.
• Comfortable using Google Workspace or Microsoft Office applications such as Word, Excel, and Outlook.
• Prior exposure to office management, executive support, or operations is helpful but not mandatory.
• Genuinely interested in contributing to the growth of a company rather than simply completing tasks.
• Experience in a startup or fast-growing business is a plus.
• Familiarity with collaboration tools such as Slack, Notion, Linear, or similar platforms is desirable.
• Basic bookkeeping or budget-tracking experience is a bonus.

Perks

• Opportunity to help shape the culture and operating systems of a company from an early stage.
• Small-team environment where individual contributions are highly visible.
• Competitive pay and benefits.
• Mission-driven workplace that values initiative.

Equal Opportunity

Beyond Reach Labs is an equal opportunity employer and makes employment decisions without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status protected by law.

Compensation

The salary range for this position is $60,000 to $80,000 per year.