Operations Coordinator - Maritime & Shipping

Job purpose

This position focuses on providing administrative and operational coordination support so that daily business activities run efficiently. The role involves organizing resources, monitoring operational progress, assisting logistics-related tasks, and keeping documentation accurate to support smooth delivery of projects and operations.

About the maritime cluster

The Maritime & Shipping Cluster at AD Ports Group is represented by Noatum Maritime, a globally connected and agile organization with operations across multiple countries. Supported by a fleet of more than 250 vessels and many years of experience, Noatum Maritime provides a wide range of maritime services designed to deliver end-to-end support at sea.

Responsibilities

• Support the day-to-day running of operations across projects and site teams.
• Handle administrative coordination for Operations and Logistics teams, including schedules, records, and communication flow.
• Review and validate daily and monthly timesheets to maintain accuracy and compliance.
• Work with HR, Logistics, Finance, and Operations teams to help allocate manpower, equipment, and other resources correctly.
• Assist with mobilizing and demobilizing manpower according to operational needs and client expectations.
• Monitor project schedules, output, and milestones, and highlight delays when they arise.
• Keep operational reports, files, and records organized and up to date.
• Coordinate with clients to clarify requirements, confirm the scope of work, and keep activities aligned.
• Support travel planning, site access, permit processing, and logistics arrangements for operations staff.
• Help arrange operational meetings, training sessions, and other team activities when required.
• Ensure all coordination work follows company processes and operational standards.

Strategic responsibilities

• Contribute to ongoing improvements in operational workflows by strengthening coordination, monitoring, and reporting methods.

Qualifications

• A bachelor’s degree in Business Administration, Logistics, Supply Chain, or a similar field is required.
• English fluency is mandatory.
• Arabic language skills are considered an advantage.
• Applicants should have 1 to 3 years of experience in operations coordination, logistics, or administrative support, preferably in marine, construction, or service environments.

Required skills

• Strong organizational and coordination abilities.
• Effective planning and prioritization skills.
• Clear written and verbal communication.
• Good interpersonal skills and team collaboration.
• High attention to detail in reporting and documentation.
• Confidence using MS Office tools, especially Excel.
• Ability to handle pressure and work to deadlines.
• A proactive, professional approach to solving problems.