Procurement Operations

Role Overview

We are looking for a Procurement Operations professional to manage end-to-end purchase order execution, vendor follow-ups, ERP data quality, and control compliance in a high-volume corporate environment.

Purchase Order Management

• Turn approved purchase requisitions into compliant purchase orders within the required turnaround time.
• Check specifications, pricing, budget availability, and promised delivery dates before orders are released.
• Keep records complete and accurate, and ensure all PO activity meets audit and documentation standards in the ERP.

Vendor Coordination

• Share purchase orders with suppliers and obtain confirmation on time.
• Monitor pending acknowledgements and follow up until order status is updated.
• Handle vendor questions, PO edits, and disagreements related to orders.
• Keep vendor master information current, including contacts, commercial terms, and lead times.

ERP Accuracy and Compliance

• Enter PO details correctly and promptly in line with internal control requirements.
• Track the full PO lifecycle, including changes, deliveries, and closure activities.
• Review open PO reports, clear long-outstanding items, and fix non-compliant records.
• Support month-end and quarter-end close activities, including accrual-related accuracy.

Discrepancy Resolution

• Work with Accounts Payable and vendors to close three-way match issues across PO, goods receipt, and invoice records.
• Process PO amendments only after the right approvals and supporting documents are in place.
• Escalate complex mismatches with suggested resolution options.

Reporting and Process Improvement

• Prepare reports on PO status, open liabilities, and compliance performance.
• Spot process gaps and recommend practical improvements.
• Contribute to automation and system upgrade initiatives.
• Follow SOPs closely and help train team members where needed.

Education and Experience

A BE/BTech degree is mandatory. A master’s degree is preferred.

The role requires 3-6 years of hands-on experience in procure-to-pay or procurement operations, preferably in a corporate or shared services setup. Experience with high-volume PO processing, three-way matching, vendor coordination, and financial controls is important.