Program Coordinator, Capacity Building

Role Overview

The Louisiana Public Health Institute is looking for a Program Coordinator to strengthen the work of its Capacity Building team. This position plays a key role in keeping projects moving, helping programs grow, and supporting the success of initiatives across the organization. The role offers exposure to several public health areas, including training and technical assistance, sexual and reproductive health, maternal and family health, and data and research.

The organization emphasizes innovation, creativity, equity-centered work, and employee growth. The selected person will contribute to a mission-driven team that supports public health and health equity across Louisiana.

About the Organization

Louisiana Public Health Institute (LPHI) is a statewide nonprofit that has worked to improve the health and well-being of people in Louisiana since 1997. Its team of 65+ employees collaborates with more than 500 partner organizations at local, state, and national levels to advance public health and support fair, healthy outcomes for all.

The organization’s strategic priorities include Health Equity, Partnerships and Collaboration, A Healthier Louisiana, and A Thriving Organization.

Position Details

Job title: Program Coordinator

Team: Capacity Building

Reporting to: Program Manager, Family Health

Direct reports: None

Work schedule: 40 hours per week

Location: Louisiana-based hybrid role with occasional travel of less than 10%. The employee must live in Louisiana during employment. New Orleans office access is available for those who prefer to work onsite full time.

Pay: USD 47,000 to 53,000 annually, aligned to Paraprofessional 2. Final pay depends on skills, experience, qualifications, and other job-related factors.

What You’ll Do

The coordinator will support multiple workstreams by handling administrative tasks, helping implement projects, and assisting with business development-related coordination. Success in this role requires strong organization, proactive thinking, sound judgment, and the ability to manage several priorities at once.

Administrative Support

• Support internal and external meetings by arranging schedules, preparing agendas, recording minutes, and completing follow-up actions.
• Make sure meetings are well prepared by defining objectives, identifying attendees and roles, arranging prep sessions when needed, documenting decisions and action items, and organizing post-meeting follow-up.
• Use good judgment to prioritize work and make efficient use of the team’s time.
• Assist with invoice processing and reimbursement requests.
• Help draft, proofread, and edit outgoing communication materials.
• Maintain organized files for program and organizational documents and update records as needed.
• Build a deeper understanding of program areas and partners to improve administrative support.
• Look for ways to improve workflows and introduce more efficient processes.
• Participate in professional development to strengthen job-related skills and knowledge.

Project Implementation

• Coordinate and support meetings, trainings, technical assistance sessions, and events using virtual, in-person, or hybrid formats.
• Communicate with subject matter experts, funders, consultants, participants, and internal staff to share updates, schedule check-ins, and keep everyone informed about next steps and expectations.
• Help manage project tools and plans, including updates to project trackers and other working documents.
• Create communication materials such as emails to partners, website updates, and promotional content.
• Anticipate support needs and possible obstacles, then work proactively with the team to keep tasks on track.
• Organize shared files and document libraries while maintaining version control for team and project documents.
• Coordinate across internal teams to understand organizational resources and broaden your perspective.
• Take part in trainings and meetings at the organization, department, and project levels.

Business Development Support

• Work with the manager to research potential funding opportunities.
• Coordinate with Business Development and Operations colleagues as needed.
• Join internal workgroups and committees that support collaboration and learning across teams.

Benefits and Workplace Practices

• LPHI contributes 7% of pre-tax salary to the employee’s 401(k) each pay period, regardless of employee contribution, after six continuous months of employment.
• Health, dental, short-term disability, long-term disability, and term life insurance premiums are fully paid by the employer beginning on the first day of the month on or after one month of full-time employment.
• The Employee Assistance Program is fully employer-paid.
• Parking at the 601 Tchoupitoulas Parking Garage is fully covered.
• Employees may work under traditional, flexible, or compressed schedules.
• Professional development resources are provided.
• Paid time off includes more than 15 holidays per year, including Thanksgiving Break and Winter Break, plus vacation, personal, floating holiday, and sick leave.
• Vacation accrual is 10 days per year during years 0–2, 15 days per year during years 3–5, and 20 days per year starting in year 6.
• Employees receive 3 personal days, 1 floating holiday of their choice, and 12 sick days.

Working Environment

The organization uses a flexible work model that may include hybrid or fully remote arrangements depending on role needs. This position is designated as hybrid and may require periodic onsite presence for collaboration, relationship-building, and important meetings. Trust, accountability, teamwork, and clear outcomes are central to the way work is managed.

Employees are expected to work toward clear goals, maintain regular communication with supervisors and colleagues, use technology effectively for collaboration, and help sustain a consistent organizational voice and values.

Requirements

• A bachelor’s degree in public health, social sciences, or an equivalent combination of education and experience.
• 1 to 3 years of relevant professional experience in customer service, administrative support, or project coordination.
• Strong relationship-building and interpersonal skills, with experience working with people from diverse backgrounds.
• Ability to work independently, take initiative, and contribute effectively as part of a team.

Skills and Abilities

• Excellent organization and attention to detail.
• Strong written and verbal communication.
• Ability to collaborate effectively with internal and external partners.
• Confidence using virtual meeting tools such as Microsoft Teams and Zoom.
• High emotional intelligence and strong people skills.
• Ability to manage multiple complex projects at the same time.
• Fast learning ability and openness to new subject areas.
• Comfort with change and the ability to help others adapt.
• Strong delivery focus with a commitment to quality and impact.
• Systems thinking and strategic judgment.
• Leadership presence and the ability to motivate others.
• Editing and revision experience is a plus.

Additional Information

This role supports the organization’s ability to operate efficiently and serve its mission across teams. The work contributes to organized, responsive, and equity-centered operations that advance health outcomes and strengthen collaboration.

LPHI is committed to accessibility and inclusion. Reasonable accommodations and, when appropriate, flexible work arrangements may be provided for qualified individuals with disabilities during the application process and in performing essential job duties, consistent with applicable law and organizational requirements. Requests for assistance or accommodation may be directed to [email protected].

LPHI is an equal opportunity employer and does not unlawfully discriminate on the basis of protected characteristics under local, state, or federal law. All qualified applicants will be considered without regard to any protected category.

This position is funded through grant and/or contract funding and remains contingent on the continuation of that funding.