Project Coordinator

About the Company

Web Summit is known globally for creating high-profile technology conferences that bring the right people together in meaningful ways. The organisation focuses on making valuable connections at its events and is continually expanding into new markets with the aim of strengthening global connectivity, highlighting important issues, and creating a positive impact for communities and the environment.

The company believes that building a stronger organisation starts with developing ambitious people and working with individuals who can contribute to that mission.

The Team

As Web Summit grows its presence internationally, it is hiring a Project Coordinator in Qatar to support the Country Management and Live Events teams. The role is intended to help strengthen and maintain a successful partnership and ensure smooth execution across projects and events.

Key Responsibilities

• Monitor country management initiatives from start to finish, keeping work aligned with agreed milestones and deadlines.
• Create and update project schedules, trackers, timelines, and routine progress reports.
• Coordinate activities across internal departments, senior stakeholders, strategic partners, and outside vendors.
• Prepare polished presentations, reports, and briefing documents for leadership teams.
• Maintain a high standard of accuracy, consistency, and professional presentation across all documents and outputs.
• Support ongoing communication with key stakeholders and ensure follow-ups and responses happen on time.
• Help manage protocol-related obligations while respecting local standards and expectations.
• Build and sustain productive working relationships with internal and external contacts to keep priorities moving smoothly.
• Handle administrative work connected to accreditation, high-level stakeholder requirements, and event logistics.
• Coordinate physical invoice handling, document submissions, approvals, and official correspondence.
• Ensure all operational and administrative tasks are delivered correctly, efficiently, and within schedule.
• Assist with production planning and coordination for events and projects when needed.
• Provide practical, on-site operational support during important event periods.

Skills and Experience

This position calls for a highly organised professional with strong communication abilities, excellent attention to detail, and the capacity to manage many moving parts in a fast-paced environment. The role also requires confidence in handling senior stakeholders and producing executive-level materials.

Requirements

• Fluency in both English and Arabic, spoken and written.
• At least 5 years of experience in project coordination, public relations, event management, executive support, or a similar area.
• Previous exposure to high-level stakeholder management is strongly preferred.
• Experience working with large-scale events, conferences, or international organisations.
• Strong organisational ability with excellent attention to detail and multitasking skills.
• Advanced PowerPoint and presentation-building capability.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to juggle multiple priorities and deadlines in a demanding environment.
• Self-driven, dependable, and able to work with limited supervision.
• Open to learning, adapting, and growing in a dynamic setting.
• Background in administration, coordination, events, or production is an added advantage.

Benefits and Perks

• Subsidised healthcare, dental cover, employee assistance support, and related wellbeing benefits.
• Employer pension contribution of up to 6% for employees based in Ireland.
• Access to an internal learning and development team with workshops, online resources, and training support.
• Company MacBook, generous annual leave, and flexible working options.
• Participation in internal community-building and morale-boosting events.
• Annual company gatherings, charity days, and monthly wellbeing sessions.
• Wellness subsidy of €1000 per year for all employees.

Additional Information

Web Summit states that it values diversity and inclusion and aims to bring together talent from many backgrounds as part of its mission to digitise the conference sector. Hiring decisions are based on experience, skills, and business needs.

The company also notes that artificial intelligence tools may be used to support parts of the recruitment process, such as reviewing applications, analysing resumes, and checking responses for inconsistencies or verification signals. These tools assist recruiters but do not replace human judgment, and the final hiring decision is made by people. Applicants can contact the company for more information about how data is processed.