Training Administrator

About the organisation

Parabellum International Training is seeking a proactive Training Administrator to support a busy and high-performing training environment. The organisation is an established provider of emergency response, medical, risk management, and training services, operating under RTO No: 51786.

The team runs a modern training centre at its head office in Naval Base, Western Australia, delivering both accredited and non-accredited courses in emergency response, medical, and workplace safety.

The business is focused on giving students an excellent learning experience, so this position suits someone who is highly organised, accurate, and committed to strong administrative standards.

About the role

In this role, you will report to the RTO Manager and work closely with the Training Operations Co-ordinator. Your work will help keep the RTO running smoothly by supporting enrolments, document control, compliance, quality processes, and day-to-day training administration.

This position calls for someone with strong attention to detail, a genuine interest in quality assurance, and confidence in administrative workflows.

Key duties

• Process student enrolments through the LMS system aXcelerate.
• Keep student enrolment records accurate and current in aXcelerate, including all required supporting documents.
• Handle the movement and organisation of training paperwork, including checking, filing, and maintaining records.
• Support the preparation and administration of training documents and student resources.
• Coordinate the issue and management of learner materials and training resources.
• Work with client needs to assemble learner guides and information packs.
• Assist with the daily management of training information across aXcelerate and SharePoint.
• Communicate with trainers, clients, and students to provide a high standard of service for training-related queries.
• Arrange classroom setup, training logistics, and external suppliers to support effective course delivery.
• Take on occasional ad hoc tasks to help the training centre operate efficiently.

Additional responsibilities noted

• Maintain the student enrolment register in aXcelerate along with related enrolment details.
• Carry out detailed checks and filing for RTO records and documentation.
• Assist with the preparation of RTO training and student materials.
• Administer training resources as required.
• Coordinate client requirements, including learner guides and information packs.
• Support the day-to-day handling of data in aXcelerate and SharePoint.
• Deliver strong customer service to trainers, clients, and students on training enquiries.
• Support the training centre and department with occasional ad hoc duties.
• Organise classrooms, logistics, and external suppliers to help ensure efficient attendance and course delivery.

Experience and suitability

Applicants should have at least 2 years of experience in a similar position. Prior experience in an RTO environment and familiarity with the aXcelerate learning management system are strongly preferred.

Compensation and growth

The role offers a competitive salary, along with opportunities for professional growth and development within the organisation.

Values

The organisation highlights these core values: transparency, agility, family, making a difference, and going above and beyond. Candidates who connect with these values are encouraged to apply.