Workplace Coordinator

Role overview

Join the Berlin Technical Engineering Centre as a Workplace Coordinator, where you will help keep the office running smoothly and efficiently. This role is hands-on and self-directed, with responsibility for the daily functioning of workplace services and facility-related support.

You will be part of the Facility Management team, contributing across both hard and soft services. The position serves as a bridge between employees and the workplace environment, ensuring that the site supports a productive and positive experience.

This is a customer-facing role that involves responding to internal and external requests with a professional, service-focused approach. The ideal candidate will be highly organized, comfortable managing multiple priorities, and capable of handling both administrative and practical tasks in a fast-paced setting.

Key responsibilities

In this role, you will oversee workplace operations and related initiatives that support the site’s day-to-day performance.

• Take ownership of workplace operations and associated projects, including soft services such as cleaning, catering, landscaping, office supplies, and related activities.
• Support workplace engagement efforts that improve the on-site employee experience.
• Serve as the main contact for workplace operation and experience tickets, coordinating with the FM team, stakeholders, and vendors to ensure requests are resolved according to SLA and to recommend practical improvements.
• Prepare action lists during audits and raise work orders for repairs and furniture replacements with the relevant internal teams.
• Manage inventory levels and place routine orders for office supplies and furniture.
• Coordinate the assembly of office furniture such as desks, chairs, cabinets, and storage shelving.
• Maintain digital space-planning tools and support visitor management for the site.

Candidate profile

This role suits someone with prior experience in a comparable workplace or facilities position. Strong communication, organization, and coordination skills are essential, along with a professional and mature approach when working with teams, internal clients, stakeholders, and vendors. A practical, solution-focused mindset and the ability to prioritize effectively are important for success in this position. Fluency in both English and German is required.

Additional information

This is a full-time, onsite role based in Berlin, Berlin, Germany. No salary, number of openings, start date, or application deadline was specified in the source information.