Administrative Assistant

Company Overview

Verdant Landscapes is a British-owned business in Dubai that designs and builds high-end outdoor environments. Its work spans swimming pools, landscape design, pergolas, outdoor kitchens, sports courts, irrigation networks, and hardscape construction, with a strong emphasis on quality, precision, and customer care from the first concept stage through project completion.

Role Summary

The Administrative Assistant will support daily office operations in Dubai and help keep administrative workflows running smoothly. This position involves assisting management, project teams, and site personnel, handling documentation, and contributing to general office coordination. It is a full-time, office-based role for someone who is organised, detail-oriented, and comfortable managing several tasks at once.

Key Responsibilities

• Support managers, project leads, and site teams with a wide range of administrative tasks.
• Draft and process quotations, invoices, purchase orders, and other project-related paperwork.
• File, update, and maintain company records, agreements, and project documentation.
• Liaise with suppliers, subcontractors, and clients on documents, timelines, and scheduling needs.
• Handle incoming phone calls, emails, and general correspondence.
• Organise meetings, appointments, and site visit schedules.
• Help with employee records, visa processing, and HR-related administration.
• Monitor project paperwork, approvals, permits, and submissions to authorities.
• Keep office supplies stocked and coordinate with external service providers.
• Create reports, spreadsheets, and presentations when needed.
• Assist the accounts function with basic admin work and document control.

Requirements

• Prior experience in an administrative, office support, or coordination role.
• Well-developed organisational skills and the ability to manage time effectively.
• Strong spoken and written English communication skills.
• Confident use of Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.
• Document control and project administration experience is an added advantage.
• Background in construction, landscaping, or contracting is beneficial.
• Ability to work on your own and prioritise several responsibilities at once.
• Professional presentation and good customer service manner.
• Familiarity with UAE administrative processes and document requirements is useful.

What We Offer

• A competitive compensation package.
• Opportunities to grow and develop within an expanding company.
• A supportive and professional workplace.
• The chance to contribute to some of Dubai’s notable landscaping and swimming pool projects.