Executive Assistant / Project Coordinator (m/w/d)

About the Role

This position combines executive support with hands-on project coordination in an international executive-search environment. You will work closely with a senior consultant, helping keep complex workflows organized, priorities clear, and deadlines under control. The role is suited to someone who enjoys structure, can navigate fast-moving situations, and wants to contribute actively to strategic projects.

The employer is a recruitment firm focused on matching candidates and organizations thoughtfully, with an emphasis on confidentiality, professionalism, and long-term fit. Two positions are being filled: one in Frankfurt and one in Munich. The Frankfurt role may also be based at any other company location.

Key Responsibilities

• Organize and coordinate several projects running at the same time in an international setting.
• Track progress, priorities, and deadlines to ensure smooth delivery.
• Keep operations running efficiently even when the pace is demanding.
• Provide proactive day-to-day support to a senior leader.
• Help prioritize complex topics and relieve workload through practical assistance.
• Handle scheduling and travel arrangements as part of the broader support function.
• Coordinate demanding interview and selection processes.
• Liaise with international clients, candidates, and internal stakeholders.
• Structure decision-making timelines and keep processes aligned.
• Prepare briefings, presentations, and decision documents.
• Organize sensitive and confidential materials carefully.
• Support the successful execution of search mandates.

Requirements

• Completed university degree, ideally in law, business administration, or a similar field, or an equivalent qualification.
• Initial experience in coordination, analysis, or project-related roles such as consulting, contract management, or professional services.
• Strong command of both German and English.
• Ability to quickly organize and present complex information in a clear way.
• Excellent organizational skills and a strong sense of prioritization.
• High reliability, discretion, and attention to detail.
• Motivation to take ownership and drive topics forward independently.

What’s Offered

• Permanent employment through direct placement, with no temporary staffing arrangement.
• Close collaboration at decision-maker level with room to shape the role.
• Challenging international project environment.
• Modern office in central Munich, with four days per week on site.
• Professional and appreciative team culture.
• Attractive compensation package.
• Company phone for private use.
• Germany ticket.
• Corporate benefits.
• Regular team events and sports activities.
• Individual training and development opportunities.

Additional Information

This is a full-time, permanent position. The employer is looking to hire two people for this role. The Frankfurt position can also be staffed from another company location. The company also emphasizes confidential handling of all documents and information; any further sharing only takes place after prior coordination with the candidate.

Contact

If interested, a confidential exchange or application can be arranged directly with the recruiting team. Any contact details provided in the source have been omitted here.