Executive Assistant

*Please note that this job is not for EfficientAide. It's for our client who is based in California. This is a full-time, remote role.WHO WE AREOur client is a leading creative technology agency that builds what's next. Since 2008, they have partnered with the world's most ambitious brands to transform breakthrough technology into extraordinary human experiences, delivering end-to-end digital transformation for companies including Google, Amazon, and Meta.Enterprise Digital: Architecting seamless digital ecosystems that simplify complexity and drive measurable impactProduct Innovation: Building scalable platforms and products that identify and seize emerging technology opportunitiesExperiential/Immersive: Creating cross-media experiences that blend digital, social, AI, and physical spacesApplied AI: Transforming AI from a tool into the infrastructure for business evolution, powering smarter decision-making and game-changing innovationTHE ROLEOur client is seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive support to their leadership team. This person will primarily serve as the right-hand partner to the COO, with calendar and travel management support for the CEO and CTO. The ideal candidate is fully self-sufficient, thinks ahead before being asked, and clears obstacles before they become problems.WHAT SUCCESS LOOKS LIKEThis role has seen turnover due to a lack of proactivity and self-direction. The person who thrives here does not wait to be told what to do. They anticipate needs, own their work end-to-end, and bring calm, organized energy to a fast-paced leadership team. Thick skin and a low-ego approach to supporting executives is essential.EXECUTIVE SUPPORTProactively manage complex calendars and schedule meetings across multiple time zones for the CEO, CTO, and COOServe as a true right-hand partner to the COO, anticipating needs and removing obstacles before they ariseAct as a central communication hub across email, Slack, and shared calendarsLeverage AI-powered tools (Superhuman, Fyxer, or similar) to draft, refine, and manage email correspondence efficientlyProcess and oversee expense reports within our ERP, including receipt forwarding and inbox rules for streamlined submissionManage all aspects of domestic and occasional international travel, including flights, accommodations, and ground transportation (note: travel for this role is minimal, with one annual team gathering in Los Angeles)Prepare and edit professional communications, presentations, and documents with exceptional attention to detailPROJECT AND TASK MANAGEMENTTake full ownership of assigned tasks and projects, driving them to completion with minimal oversightManage and prioritize a fluctuating workload, surfacing urgent items to leadership proactivelyMaintain comprehensive to-do lists for executives, ensuring nothing falls through the cracksLead special projects as needed, such as auditing projects on Google Cloud Platform (GCP) and coordinating across teams to gather and consolidate informationConduct focused research to support strategic initiatives, including emerging areas like prompt engineering and AI toolingGENERAL ADMINISTRATIONMonitor executive inboxes, flag urgent items, and ensure timely responsesProvide comprehensive administrative support to maintain smooth daily operationsAssist with the coordination of company events and People Operations logisticsWHAT YOU WILL NEED TO SUCCEEDProven experience supporting multiple executives in a fast-paced, high-accountability environmentExceptional organizational skills with the ability to prioritize effectively and meet deadlines without hand-holdingNative proficiency with AI-powered tools (Superhuman, Fyxer, or similar) to multiply your own efficiencyAdvanced expertise in calendar management and meeting scheduling across platformsExperience with enterprise expense systems, preferably MaconomyAdvanced proficiency in Google WorkspaceExcellent written and verbal communication skills with a sharp eye for detailProactive, resourceful problem-solver with a strong sense of ownership and accountabilityAbility to handle highly confidential information with discretion and professionalismStrong interpersonal skills and the ability to build trust quickly with diverse stakeholdersTravel booking and itinerary management experienceEQUIPMENTLeft Field Labs will provide a MacBook. This is a fully remote role with core hours aligned to Pacific Time, Monday through Friday, 9:00 AM to 5:00 PM.OUR VALUESWe hire for skill and retain for culture. The person who thrives here will see themselves in these commitments:Empathetic  We seek to understand and share perspectives to have the most impact.Authentic  We are honest and candid with one another.Relentless  We step up to challenges and prioritize action.Do the Right Thing  We fight for what's right to achieve our goals.Voracious Learners  We have an insatiable appetite to learn, grow, and evolve.COMPENSATION AND BENEFITSThe hourly range for this role is $32.00 to $45.00, dependent on experience, qualifications, and geographic location. Left Field Labs offers a comprehensive benefits package including:Flexible time off, observed holidays, and a birthday floating holidayRemote-first environment with an internet stipendMedical, dental, and vision coverage with significant employer contributionPaid parental leave and a 401(k) matching programEducation stipend and Employee Assistance ProgramBasic life and AD&D insurance, referral bonuses, and provider Marketplace discountsPlease mention the word **GLITZ** and tag RMmEwMTo0Zjg6MWMxODo4ODc5Ojox when applying to show you read the job post completely (#RMmEwMTo0Zjg6MWMxODo4ODc5Ojox). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.