Office Manager

Role overview

The Office Manager is in charge of keeping the workplace running smoothly by coordinating the everyday administrative and operational tasks of the office. This role acts as a key point of contact for office administration and helps ensure that employees, leadership, and business activities are supported effectively.

The position covers office procedures, administrative systems, and day-to-day workflows while keeping them aligned with company rules and operational expectations. The Office Manager helps maintain an efficient, orderly, and productive office environment.

Core duties

A major part of this role is looking after office facilities, equipment, supplies, and supplier relationships. Responsibilities include arranging maintenance, tracking stock levels, managing purchasing activities, and making sure office resources are available and properly maintained.

The Office Manager also coordinates meetings, calendars, travel arrangements, and internal events. Accuracy and timely completion of administrative work are important parts of the job.

Other duties include handling documents, filing structures, office records, and internal communication channels. The role ensures that information is well organized, safely stored, and easy to access when needed.

This position works closely with teams such as Human Resources, Finance, Operations, and Executive Management to support daily business needs and improve workplace efficiency. It may also involve budgeting support, expense monitoring, invoice handling, and administrative reporting.

The Office Manager regularly reviews administrative practices to find ways to improve processes, raise productivity, and simplify operations. Strong organization and problem-solving ability are essential for success in this role.

Overall, the role is central to maintaining a productive workplace, supporting staff, and contributing to the organization’s effectiveness and success.

Qualifications

• Background in office administration and office management.
• Strong ability to stay organized and manage multiple priorities at once.
• Clear verbal and written communication skills.
• Capability to oversee office procedures, operations, and workflows efficiently.
• Experience handling office facilities, supplies, and vendor coordination.
• Strong judgment and problem-solving ability.
• Ability to plan meetings, events, and executive calendars.
• Careful attention to detail and accuracy.
• Comfort using Microsoft Office, Google Workspace, and other productivity tools.
• Ability to maintain records, reports, and document systems.
• Good interpersonal skills and stakeholder coordination abilities.
• Ability to manage sensitive information with discretion.
• Strong time management and prioritization skills.
• Ability to work well across different departments.
• Focus on operational quality, efficiency, and ongoing improvement.

Additional information

Company: บริษัท เซ็นทรัล ฟู้ด รีเทล จำกัด

Location: Singapore

Employment type: Full-time, onsite