Office Manager

About the company

Veeam is a data and AI trust company that helps organizations keep their information and AI environments understood, protected, and resilient so they can safely scale AI adoption. The company is recognized as a leader in data resilience and data security posture management, with its work centered on the connection between identity, data, security, and AI risk. Headquartered in Seattle and operating in more than 30 countries, Veeam supports over 550,000 customers around the world.

Role overview

The Office Manager will oversee the day-to-day running of the Riyadh office and ensure operations remain smooth, organized, and efficient. This person will serve as a key point of contact for management, employees, vendors, visitors, and service providers.

Key responsibilities

• Manage front-office activity by welcoming guests and callers, handling their questions, and connecting them with the right person.
• Monitor office inventory and keep critical and non-critical supplies adequately stocked.
• Receive, sort, dispatch, and prepare mail, parcels, and deliveries.
• Maintain the visitor logbook accurately.
• Promote a supportive, courteous, and team-oriented atmosphere among colleagues.
• Coordinate with building management to address routine office maintenance needs and keep the workspace in good condition.
• Support the HR and Facilities Director with facilities-related tasks when required.
• Work with the Facilities Manager to monitor space occupancy.
• Keep the reception area and meeting rooms clean, organized, and presentable.
• Answer incoming calls and handle basic customer questions by phone.
• Process invoices, organize incoming and outgoing mail, manage appointment calendars, and relay messages to staff and management in other areas of the building.
• Guide day porters and ensure their work is completed to a high standard.
• Ensure vendor invoices are submitted on time and accurately, while maintaining payment-related records for received and sent invoices.
• Assist with special projects across different teams as needed.
• Plan, organize, and coordinate office events, meetings, celebrations, and training sessions as assigned.
• Help update the company intranet.

Competencies

• Strong communication ability
• Flexibility and adaptability
• Sound decision-making
• Ability to manage work effectively
• Commitment to quality
• Proactive approach to taking action
• Collaborative mindset
• Professional and technical knowledge
• Customer-first attitude
• Continuous learning and application of new knowledge

Work style / job fit

• Comfort with varied tasks
• Interest in ongoing learning
• Attention to detail
• Focus on practical outcomes
• Preference for structured and standardized work

Experience and skills required

• At least 1 year of experience in office management or facilities management.
• Working knowledge of the MS Office Suite.
• Exposure to office floor planning or space restacking/reconfiguration will be considered an advantage.
• A friendly, energetic, and professional demeanor.
• Strong sense of accountability and responsibility.
• Excellent interpersonal skills and the ability to handle a high volume of visitors and employees.
• Ability to use mature judgment, take initiative, and think critically in technical situations.
• Capability to manage local vendors proactively.
• Strong organizational ability with close attention to detail.
• Confidence in prioritizing tasks and handling multiple responsibilities at once.
• Excellent verbal and written communication skills.

Additional information

Veeam Software is an equal opportunity employer and does not discriminate on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status, or any other category protected by applicable law. All information shared during recruitment will be kept confidential.

Personal data collected during the hiring process will be handled according to the company’s Recruiting Privacy Notice, which outlines how information is collected, used, and processed for hiring purposes. By applying, candidates agree to this processing.

Applicants confirm that all information submitted, including supporting documents, is accurate and complete to the best of their knowledge. Any false statement, omission, or falsification may lead to rejection from consideration or termination of employment if discovered after joining.