Project Coordinator (Marketing)

About the Organization

Ann & Robert H. Lurie Children’s Hospital of Chicago is a leading pediatric healthcare provider with a long-standing 140-year history of excellence. It is recognized by U.S. News & World Report across all 10 specialties, and its work centers on children and their families through advanced care, research, and a welcoming environment.

Role Overview

The Project Coordinator will support the Creative Services team by managing schedules, communications, logistics, and project flow for video, podcast, photo, and content marketing work. Reporting to the Director of Design & Creative Operations and partnering closely with the Creative Director and Senior Project Manager, the coordinator helps ensure projects progress smoothly from kickoff through delivery. This position also acts as a coordination hub for marketing partners, stakeholders, vendors, and internal creative teams.

Key Responsibilities

This role includes organizing production logistics for creative projects, especially photo and video shoots, such as arranging schedules for providers, donors, patient families, and staff; keeping shoot calendars current; reserving rooms and locations; and providing on-site support when needed.

The coordinator also helps manage podcast production by lining up host and guest schedules, confirming studio and equipment readiness, supporting pre-show tasks, and keeping the editorial calendar accurate when changes arise.

In addition, the position supports content marketing initiatives across video, blog, and social channels tied to key clinical programs and service lines. This involves building and updating timelines, tracking deadlines and milestones, aligning timing and inputs across teams, and helping projects move through production and launch.

Project tracking and reporting are also part of the job, including status updates, progress monitoring, and early identification of delays or risks in partnership with the Senior Project Manager.

The coordinator will work with outside vendors such as photographers, videographers, and production partners to confirm bookings and logistical details, and will also manage the retrieval and distribution of video assets, including b-roll and final files, to internal stakeholders and media contacts.

Additional duties may be assigned as needed.

Skills, Knowledge and Abilities

The ideal candidate should have strong organizational ability, the capacity to prioritize independently, and the confidence to respond quickly to varied requests, including work that comes in on short notice. Strong interpersonal skills, clear verbal and written communication, and the ability to collaborate effectively with people from different backgrounds and disciplines are important. Initiative and the ability to work with limited supervision are also expected. Proficiency with Microsoft Office tools such as Word, Excel, Outlook, and Teams is required. Familiarity with creative production workflows, Adobe Creative Suite, and workflow or project management systems such as Smartsheet or Lytho is preferred. The organization also values a commitment to health equity, diversity, inclusion, racial justice, evidence-based policy and practice, data-informed advocacy, community-led processes, and ongoing learning.

Schedule

The standard schedule is Monday through Friday from 8:30 a.m. to 5:00 p.m., with occasional weekend work for special projects.

Pay and Benefits

The salary range for this position is $59,280 to $96,928 per year. The organization offers a comprehensive benefits package for full-time and part-time employees who work at least 20 hours per week. Benefits include medical, dental, and vision coverage; employer-paid group life and disability insurance; employer contributions to a Health Savings Account; Flexible Spending Accounts; paid time off, paid holidays, and paid parental leave; and a 403(b) plan with a 5% employer match.

Additional voluntary benefits may include supplemental life, AD&D, and disability coverage; critical illness, accident, and hospital indemnity insurance; tuition assistance; student loan servicing and support; adoption benefits; backup childcare and eldercare; an Employee Assistance Program and other behavioral health resources for employees and family members; discounts on services at Lurie Children’s facilities; and a discount purchasing program.

Equal Opportunity and Accommodation

The employer is committed to diversity, equity, and inclusion and provides equal employment opportunity to all qualified applicants regardless of protected characteristics. If an accommodation is needed, candidates may contact the provided employee health contact.

AI and Hiring Notice

The recruiting process uses certain AI-enabled features to help engage candidates and assist recruiters in reviewing applicants whose experience matches the job requirements. Final hiring decisions are made by people. The employer also notes that using artificial intelligence in a way that discriminates under the Illinois Human Rights Act, or using ZIP codes as a proxy for protected classes, is prohibited. Questions about AI use or additional support can be directed to the listed contact.