Executive Assistant

About the Role

Rithum is a commerce network that helps brands, suppliers, and retailers work together more effectively to create smoother e-commerce experiences. Its platform supports business growth, improves operations across channels, expands product reach, and strengthens margins. The company is trusted by more than 40,000 businesses and supports over $50 billion in annual GMV across hundreds of channels.

In this role, you will support senior executive leaders with high-level administrative and operational coordination. The position calls for strong discretion, sound judgment, excellent organization, and the ability to stay effective in a dynamic, fast-moving environment.

Key Responsibilities

• Run complex executive calendars across multiple time zones, balancing priorities, conflicts, and changing business needs.
• Set up internal and external meetings, leadership discussions, team gatherings, and other business sessions.
• Handle domestic and international travel planning, including schedules, lodging, transport, and expense coordination.
• Organize agendas, decks, meeting materials, and post-meeting follow-ups.
• Provide daily operational assistance so executive leaders can work efficiently.
• Monitor action items, deadlines, and important deliverables to keep teams aligned and accountable.
• Keep records, documents, and filing systems orderly and accessible.
• Manage confidential information carefully and professionally.
• Act as a communication bridge between executives and internal or external contacts.
• Write, refine, and proof business correspondence, presentations, reports, and other materials.
• Develop effective working relationships across departments to support collaboration.
• Use judgment to prioritize requests, solve scheduling issues, and escalate concerns when needed.
• Assist with executive offsites, meetings, and cross-functional events.
• Use productivity and AI-enabled tools to improve organization, communication, and administrative efficiency.

Qualifications

• At least 4 years of experience supporting senior leaders or executives in a complex, fast-moving environment.
• Strong planning, prioritization, and time-management abilities, with excellent attention to detail.
• Ability to handle confidential and sensitive information with professionalism.
• Clear written and verbal communication skills.
• Capable of working independently, adapting quickly, and managing several priorities at once.
• Experience coordinating calendars, travel, meetings, and executive communication.
• Comfort using tools such as Google Workspace, Microsoft Office Suite, Slack, and other business applications.
• Hands-on experience using AI tools such as ChatGPT, Copilot, or Claude for drafting, analysis, prompt development, and documentation.
• Preferred: experience supporting leaders in a SaaS, technology, or high-growth company.
• Preferred: experience coordinating executive meetings, offsites, or cross-functional initiatives.
• Preferred: bachelor’s degree, or an equivalent mix of education and relevant experience.

Additional Information

This role requires up to 10% travel.

The job description notes that duties may be updated at any time with or without notice.

Work Environment and Culture

Rithum describes its workplace as collaborative, transparent, and inclusive, with approachable leadership. Team members are encouraged to work with curiosity, courage, and a willingness to take smart risks. The company also emphasizes remote-first flexibility, work-life balance, generous time off, and wellness support.

Compensation and Benefits

The base salary range for this position is $80,000 to $140,000 per year. Final pay may vary based on location, skills, and experience. The role also includes a discretionary bonus of 10% of annual base salary, along with a benefits package and, where relevant, sales incentives.

• Medical, dental, and vision coverage with affordable plans and HSA contributions beginning on day 1.
• 6% 401(k) match.
• Paid time off package including 20 days of PTO, 9 company-paid holidays, 2 paid floating holidays, 7 paid sick days, 2 wellness days, and 1 paid volunteer day.
• PTO increases to 22 days after 3 years of service and to 25 days after 5 years.
• 12 weeks of primary caregiver leave and 4 weeks of secondary caregiver leave.
• Accident, critical illness, and hospital indemnity insurance.
• Pet insurance.
• Legal support and identity theft insurance plans.
• Life insurance at 2x salary.
• Access to the Calm app and an Employee Assistance Program.
• $65 monthly remote work stipend for internet.
• Culture and team-building activities.
• Tuition assistance.
• Career growth opportunities.
• Charitable donation match up to $250 annually.

Equal Opportunity and Accommodation

Rithum is an equal opportunity employer and makes hiring decisions based on qualifications, merit, and business needs. The company provides reasonable accommodations for qualified applicants in accordance with applicable law, including support during the interview or application process when needed.