Executive Assistant

About the Role

This opportunity is for an Executive Assistant supporting the Managing Director and Board of a globally recognised luxury retail house in Dublin 1. The position is confidential and sits at the centre of senior leadership operations, requiring strong judgement, anticipation, and a high level of discretion.

The role goes beyond standard calendar or inbox administration. It calls for someone who can stay ahead of priorities, manage sensitive information carefully, and keep a senior office running smoothly in a fast-moving, high-expectation environment.

Key Responsibilities

You will provide direct support to the Managing Director and assist the Board with coordination, communication, and administration.

• Manage the Managing Director’s diary and inbox proactively, prioritising tasks without waiting for direction.
• Handle sensitive correspondence with confidence and discretion.
• Prepare board-ready presentations, reports, and briefing documents.
• Organise travel, expenses, and day-to-day administrative support for the leadership office.
• Take full ownership of board meeting arrangements, including agendas, papers, minutes, and follow-up actions.
• Coordinate travel and events for board members.
• Maintain visibility on cross-functional projects and senior stakeholder activity.
• Support ad hoc projects where sound judgement and careful execution are essential.

What We’re Looking For

• At least 5 years of experience as an Executive Assistant, preferably supporting C-suite or Board-level leaders.
• Background in a fast-paced, high-volume, global organisation.
• Strong composure when handling competing demands and deadlines.
• Exceptional attention to detail.
• Discretion and confidentiality as standard practice.
• Advanced Microsoft Office capability, with expert-level Outlook calendar and inbox management.
• Clear, collaborative, and solutions-focused communication across all levels of the organisation.
• Full legal permission to work in Ireland.

Working Arrangement

This is a fully on-site role based in Dublin 1.

Working hours are Monday to Friday, 9:30am to 6:00pm.

Remuneration is described as highly competitive and reflects the seniority of the position.

Additional Information

The employer is a long-established luxury house known for craftsmanship, heritage, and high standards. This is a confidential search handled with complete discretion.

Candidates who have built a career as a trusted support to senior leaders are encouraged to apply.

All enquiries and applications will be treated confidentially.