Executive Assistant

Role overview

ARISE IIP is hiring an Executive Assistant in Dubai to support the Chief Operating Officer in day-to-day work and strategic coordination. This position calls for someone extremely organized, self-driven, and comfortable working in a busy, fast-moving environment. The role acts as a bridge between the COO and other teams, combining administrative, communication, project, and operational support.

Administrative support

• Keep the COO’s schedule organized by arranging meetings, travel, and appointments.
• Compile and prepare meeting packs such as agendas, presentations, and reports.
• Manage sensitive and private information with a high level of trust and professionalism.

Communication and coordination

• Serve as the main contact point between the COO and both internal and external stakeholders.
• Review, prioritize, and handle calls, emails, and general queries on behalf of the COO.
• Arrange meetings across departments and ensure action points are completed after discussions.

Project management

• Support important projects by monitoring timelines, outputs, and ongoing progress.
• Draft project updates and summary reports for the COO’s review.
• Follow up with department leaders to help ensure tasks are completed on schedule.

Operational support

• Research business topics, gather information, and prepare briefing notes for the COO.
• Assist with daily operations by coordinating with relevant departments.
• Track and support key performance indicators so work stays aligned with business goals.

Event planning

• Plan and coordinate internal and external events such as executive meetings, conferences, and team-building activities.
• Handle logistics for business travel, corporate events, and client visits.

Requirements

• 5 to 7 years of experience as an Executive Assistant, ideally in support of C-level leadership.
• Background in demanding, high-pressure workplaces is preferred.
• Bachelor’s degree in Business Administration, Management, or a similar field.
• Excellent organization and time management abilities.
• Strong written and spoken communication skills.
• Comfort using Microsoft Word, Excel, PowerPoint, and project management tools.
• Ability to manage confidential matters with discretion and integrity.
• Flexible, proactive, and able to balance multiple priorities at once.
• Fluency in both English and French.

Why this role may appeal to you

The company offers a collaborative and energetic workplace with room for professional development. This position gives you the chance to play an important part in the organization while working closely with senior leadership.