Administrative Assistant, A&R Admin

About the Role

Universal Music Group (UMG) is a global leader in music, operating across recorded music, publishing, merchandising, and audiovisual content in more than 60 countries. The company is focused on artistry, innovation, and entrepreneurship, and works to identify, develop, produce, distribute, and promote music for audiences worldwide.

The East Coast Labels A&R Administration team is hiring an enthusiastic and detail-oriented Administrative Assistant to help support the department across a range of day-to-day duties and special assignments. This is an entry-level opportunity for someone who wants to learn the music business and the recording process from behind the scenes while working closely with internal and external partners.

What You’ll Do

• Provide administrative and operational assistance to two Senior Vice Presidents.
• Deliver strong customer service to both internal teams and outside stakeholders by being accurate, helpful, and responsive.
• Support the A&R Administration team with routine work and special projects such as research, organization, and meeting preparation.
• Handle incoming meeting requests and help sort them by priority.
• Track project timelines and maintain clear, organized status reports.
• Oversee vendor maintenance activities, including helping vendors complete registration, updating address and profile information, and coordinating with outside parties so they understand and follow the required process.

Requirements

• At least 1 year of experience in an administrative or similar support role.
• Bachelor’s degree in Music, Business, Communications, or a related area.
• Strong sense of urgency, solid time management, attention to detail, and reliable follow-through.
• Ability to shift quickly between tasks and adapt to changing priorities.
• Comfort explaining complicated processes in a clear and simple way and helping others work through obstacles.
• Previous experience with a music label or public relations firm is preferred.
• Ability to work effectively with colleagues at all levels of the organization.
• Highly organized, proactive, and able to anticipate needs.
• Proficiency with Excel, PowerPoint, Keynote, and Canva.

Perks and Benefits

• Medical, dental, and vision insurance coverage.
• 100% coverage for in-network outpatient mental health services.
• Fertility support for eligible medical plan participants.
• Wellbeing reimbursements of up to $720 per year for fitness classes, spa services, meal services, travel, and more.
• Student loan repayment assistance and tuition reimbursement.
• 401(k) plan with 100% immediate vesting on the first 5% of employee contributions, plus an additional company contribution.
• Flexible paid time off for exempt employees.
• Three weeks of PTO for non-exempt employees.
• Two weeks of paid winter break.
• 10 company holidays, including Juneteenth and Wellbeing Day.
• Summer Fridays between Memorial Day and Labor Day.
• Generous paid parental leave for all types of parents.

Additional Information

This role is based in New York, NY and is onsite. It is a full-time position in the Administrative job family. The posted salary range is $40,350 to $45,368 per year. Final compensation may vary based on qualifications, relevant experience, specialized skills, education, certifications or licenses, and work location.

Job responsibilities are provided as a general overview and may change over time. UMG is an equal opportunity employer. The company participates in E-Verify in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah. UMG is not enrolled in E-Verify in California or New York and cannot support candidates whose employer must participate in E-Verify, including some STEM-OPT candidates.

All qualified applicants are encouraged to apply.