Assistant Manager

Role Overview

This position is based in Mundra, Gujarat, and sits within the procurement and supply management function. The role focuses on techno-commercial sourcing, purchase requisition review, supplier coordination, contract administration, post-order follow-up, and data-driven procurement support for site operations.

Key Responsibilities

You will support the end-to-end procurement cycle for capital, operating, bulk material, and service requirements, while ensuring alignment with site strategy, internal controls, and business timelines.

• Translate site-level techno-commercial priorities into actionable procurement steps.
• Examine purchase requisitions received from user departments and request clarifications where needed to ensure accuracy and completeness.
• Decide the most suitable sourcing method based on material/service type, emergency or normal need, stock availability, rate contracts, value, and delivery timeline.
• Drive strategic sourcing activities for capex, opex, bulk materials, and services.
• Support bidding strategy design, vendor evaluation planning, and category-specific sourcing approaches.
• Draft RFIs and RFPs to support bidder assessment and competitive sourcing.
• Identify qualified bidders using internal vendor records, market analysis, advertisements, and team recommendations.
• Plan and run pre-bid interactions and manage vendor communication requirements.
• Evaluate technical and commercial submissions, conduct fact-based negotiations or e-auctions, and prepare approval notes for the selected vendor.
• Draft contracts using approved formats and standard templates, then record them correctly in ERP.
• Archive contract documents according to document management requirements and circulate them to vendors and stakeholders.
• Collect required advance bank guarantees, contract performance guarantees, and customs-related papers from vendors.
• Prepare, review, and issue rate contracts, master outline agreements in ERP, and purchase/service orders under valid contracts.
• Manage post-order activities such as billing breakup updates in SAP, order expediting, and coordination of delivery-related issues.
• Handle vendor and stakeholder queries during the order-expediting process.
• Prepare amendments and change orders covering quantity changes, rate changes, extra items, and time extensions.
• Support closure of contracts and ensure all necessary actions are completed.
• Oversee inbound logistics for domestic ex-works supplies where applicable.
• Activate contingency actions when urgent business needs arise.
• Support vendor identification and onboarding by coordinating document submission in the required formats.
• Build vendor evaluation criteria in consultation with quality, engineering, and project management/control teams.
• Verify vendor documents, obtain approvals from quality, user, or HSE teams when required, and update the approved vendor list.
• Maintain vendor master data and documents in MDG/Ariba for SAP vendor code creation.
• Contribute to supplier performance management through segmentation, scorecarding, evaluation frequency planning, and feedback discussions.
• Strengthen long-term supplier partnerships that add strategic value to the business.
• Support procurement data collation and analysis, including commodity studies and supplier-related diagnostics.
• Use data insights to identify efficiency improvements and value-creation opportunities.
• Assist in risk identification, prioritization, mitigation planning, and maintenance of the category risk register.

Qualifications and Experience

The preferred academic background is graduation in Mechanical, Electrical, or Production Engineering. A certification in SAP Materials Management is desirable. The role calls for at least 5 years of experience independently handling buying activities and managing material planning in line with production plans.

Tools and Functional Exposure

Experience with SAP MM, ERP-based contract and order management, vendor master systems such as MDG/Ariba, and procurement analytics will be valuable in this role.

Additional Information

This opportunity is intended for candidates who can manage procurement independently, work across multiple internal teams, and support both operational buying and strategic sourcing within a manufacturing or site-based environment.