Document Controller

Position overview

The Document Controller will oversee the organization, tracking, storage, and circulation of project records across the full construction project lifecycle. The role is focused on keeping documents accurate, current, traceable, and aligned with project requirements as well as applicable industry practices.

Document management

• Set up and continuously improve document control processes and systems.
• Receive, record, circulate, and monitor all project paperwork, including drawings, specifications, contracts, and correspondence.
• Maintain version control and keep document logs/registers accurate and up to date.
• Apply consistent file naming rules and organized filing structures.
• Store and archive completed project files in line with company policy and regulatory obligations.

Quality control and compliance

• Check documents for accuracy, completeness, and compliance with project standards.
• Coordinate reviews and sign-offs with all relevant project stakeholders.
• Track document submissions, review cycles, and approval progress.
• Ensure document control processes follow internal procedures and recognized industry standards.
• Protect confidential and sensitive project information and keep it secure.

Communication and coordination

• Act as the main point of contact for document-related coordination between project teams, contractors, consultants, and clients.
• Distribute documents to the correct recipients using approved distribution lists.
• Manage document transmittals and retain accurate transmission logs.
• Assist project meetings by preparing and sharing the required documentation.

Required qualifications and experience

• A high school diploma or an equivalent qualification is required; an associate degree is preferred.
• At least 8 years of experience in document control, ideally within construction or engineering.
• Hands-on familiarity with the documentation needs of construction project lifecycles.
• Practical experience with document management tools such as Procore, Aconex, and SharePoint.
• Ability to build and manage workflows in Aconex.
• ISO 19650 certification or a comparable ISO quality certification.
• Strong command of Microsoft Office, especially Excel.
• Working knowledge of CAD tools and drawing management processes.
• Understanding of construction drawings, specifications, and technical records.
• Knowledge of quality management systems; ISO 9001 knowledge is a plus.

Desired competencies

• Very high attention to detail and accuracy.
• Well-developed organizational and time-management abilities.
• Strong written and spoken communication skills.
• Comfortable working under pressure and to tight deadlines.
• A proactive, solution-oriented mindset.
• Good teamwork and interpersonal skills.

Additional information

This is a full-time, on-site position based in the Riyadh Region. The role requires strong confidentiality, disciplined document governance, and close coordination across multiple project stakeholders.