Executive Assistant

About the Company

Johnson & Johnson focuses on improving health through innovation. The company works across Innovative Medicine and MedTech to create better ways to prevent, treat, and cure disease, with an emphasis on solutions that are more personalized, less invasive, and scientifically advanced. The organization also highlights an inclusive workplace where employees are treated with respect, dignity, and recognition for their individual merit.

Role Summary

The company is hiring an Executive Assistant in Miami, Florida to support a Janssen International Vice President. This role is centered on executive administration, scheduling, travel, event coordination, procurement support, and cross-functional communication to keep leadership operations running smoothly.

Key Responsibilities

• Oversee and coordinate the full range of administrative work for the Janssen International Vice President.
• Maintain the executive’s calendar and manage scheduling priorities.
• Arrange business travel, including approved-ticket booking, hotel reservations, ground transportation, and congress registration when needed.
• Prepare and submit expense reports with the required supporting documents.
• Assist with procurement tasks in internal systems, including vendor setup, purchase request creation, invoice processing, and vendor payments.
• Gather, organize, and prepare reports and information for management use.
• Handle logistics for internal and external meetings and events, such as invitations, venues, meals, lodging, transportation, and audio-visual needs.
• Coordinate with other administrative teams, leaders, and cross-functional partners to support IVP business priorities.
• Work with a small group of administrative assistants to share policy updates, exchange relevant information, manage vacation and leave schedules, and maintain business continuity.
• Train newly hired assistant team members.

Requirements

• A high school diploma is required; an associate degree or bachelor’s degree is preferred.
• At least 6 years of related work experience is required.
• Strong command of written, spoken, and reading English, plus Spanish or Portuguese.
• Excellent verbal and written communication ability, along with strong interpersonal skills.
• Proficiency in Microsoft Office tools, including Teams, Word, Excel, PowerPoint, and Outlook.
• Comfort using communication and workflow platforms such as Our Source, Zoom, SharePoint, Workday, and Concur.
• Strong organizational discipline and a positive, proactive attitude.
• Ability to perform well in a fast-changing environment.
• Good relationship-building skills and a collaborative team mindset.
• This is an overtime-eligible position.

Compensation and Benefits

The expected base salary range for this role is USD 60,000 to 108,000 per year.

Benefits may include medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Eligible employees may also participate in the retirement pension plan and 401(k) savings plan, plus the long-term incentive program.

Time-off benefits may include 120 vacation hours per year, 40 sick hours per year (56 hours for Washington-based employees), 13 holiday/floating holiday days per year, up to 40 hours of work/personal/family time, 480 hours of parental leave within one year of birth, adoption, or foster care, 30 days of condolence leave for an immediate family member, 5 days for an extended family member, 10 days of caregiver leave, 4 volunteer days, and 80 hours of military spouse time off.

Equal Opportunity and Accommodation

Johnson & Johnson provides equal employment opportunity to all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or other protected characteristics under applicable law. The company also invites protected veterans and individuals with disabilities to apply and offers an inclusive interview process with accommodation support available on request.

Additional Information

Job function: Business Support. Job sub-function: Administration & Secretarial. Job category: Business Enablement/Support. Location: Miami, Florida, United States of America.

Further employee benefit details are available through the company’s employee benefits information page.