Executive Assistant

Role overview

This role is focused on delivering comprehensive executive-level secretarial and administrative support to a senior leader in the Singapore office.

Key responsibilities

• Keep calendars, appointments, business engagements, and complicated travel plans accurately organised and up to date.
• Arrange the practical details for meetings, workshops, and conferences, including preparing agendas, taking minutes, and compiling supporting documents.
• Manage both internal and external business communication in a professional and independent manner.
• Protect sensitive information and maintain a structured, orderly filing and record-keeping system.
• Provide administrative and secretarial assistance, including possible translation of business documents and communications between English and German for the German headquarters.
• Support additional projects and day-to-day tasks as assigned.

Candidate profile

The ideal applicant holds a degree and brings substantial experience in a senior executive assistant or secretarial position, generally five years or more. Strong spoken and written English is essential, and German language ability is preferred to support communication and reporting with the German headquarters. Experience in a buying office, trading, or manufacturing environment would be an advantage.

Skills and working style

Applicants should be highly computer literate and comfortable using Google Workspace. The role calls for someone who is mature, structured, quick to learn, detail-focused, and able to stay organised while handling competing priorities. Flexibility, resilience under pressure, independence, and a strong sense of responsibility are also important, along with a high level of integrity and strong communication skills.

What the employer offers

• A fair and family-friendly workplace with equal opportunity hiring.
• Training to help you perform well and develop in the role, along with career growth opportunities.
• Annual wage supplement and discretionary bonus.
• Life insurance and medical insurance.
• Out-of-office leave for important personal appointments.
• Access to in-house training courses and a training sponsorship scheme.
• A five-day work week, competitive annual leave, and participation in charity, community, and sporting activities.

Additional information

The company follows non-discriminatory pay practices and has been recognised as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP). If you are not contacted for an interview within four weeks, it means your application was not successful for this opening. Personal data provided will be used only for recruitment purposes and will be deleted after 12 months.