Administrator

Role Overview

The Administrator will oversee and coordinate a range of administrative service functions, ensuring smooth day-to-day office operations and dependable support for leaders and staff.

Key Responsibilities

• Manage the department’s routine operations and guide team members while assisting with everyday clerical work.
• Handle incoming telephone calls, share information with callers, or route calls to the right person or team.
• Keep office supplies, stationery, and equipment available, functional, and properly maintained by arranging replenishment when needed.
• Organize and promote office activities such as meetings, conferences, interviews, onboarding sessions, and training programs.
• Deliver administrative assistance to executives, business leaders, and other senior stakeholders.
• Support meeting and teleconference preparation, and help document, transcribe, and circulate minutes and action points.
• Review and distribute leadership communications on time, including weekly reports, monthly updates, and other business-related material.
• Assist the Executive Team and leadership with preparations for annual leadership meetings, including supporter meetings, membership business meetings, strategic planning discussions, and similar forums.
• Draft, edit, and format correspondence, presentations, communications, and other business documents.
• Oversee new employee orientation materials and training support to ensure a smooth onboarding experience.
• Maintain the policy manual, procedure manual, and self-audit records accurately, in line with leadership approvals and evolving business needs.
• Support HSE programs, take part in safety-awareness activities, and contribute to incident reporting and resolution according to company and IMS requirements.

Experience and Education

The role requires at least 5 years of total work experience, including 3 years in a relevant position. Experience in the GCC for 2 years is considered an advantage. A Bachelor’s degree in Business Administration or a related discipline is required.

Additional Information

This position is based in Riyadh, Saudi Arabia and is offered as a full-time, on-site role.