Event Manager

About the Company

Madan+ is a boutique financial services firm focused on premium financing and private client solutions for ultra-high-net-worth clients. The firm emphasizes advisor education, industry leadership, and tailored service through its M+U learning initiatives and client support model.

Core Values

• Win. Win. Win. Every decision should produce an integrity-based outcome for the client, partners, and the firm. If a deal requires anyone to lose, it is not considered successful. When alignment cannot be maintained, the firm steps away rather than compromise trust, reputation, or long-term strength.
• Unequivocal Excellence. High standards guide the way the company operates across people, products, processes, and client experience. Precision, consistency, and continuous improvement are expected.
• Unreasonable Hospitality. The team takes full ownership of the experience, stays ahead of needs, communicates clearly, and delivers thoughtful service in every relationship.
• People People. Communication is direct, respectful, and accountable. Team members support one another, address issues openly, and build trust through clear ownership of outcomes.
• Our Standards. These values are mandatory expectations, not optional guidelines. Performance is measured on a 3-point scale, and the standard is to have no 1s and no more than one 2. Consistent alignment with these values is required to remain part of M+.

About the Role

Madan+ is hiring a highly organized Events Manager who can take charge of execution-heavy work across events, office logistics, and coordination support for sales and leadership. The role is very hands-on and suited to someone who can keep operations moving smoothly, manage travel and reservations, and make sure conferences and internal functions are delivered without issues. It calls for strong attention to detail, fast problem-solving, and a commitment to polished execution.

Responsibilities

• Plan, coordinate, and deliver external conferences, fly-ins, client gatherings, and in-house company events from start to finish.
• Act as the main contact for venues, vendors, and logistics partners, including contract discussions and timeline management.
• Prepare, pack, and ship all sales materials, promotional items, and branded assets ahead of events.
• Distribute flyers, signage, and other marketing collateral through relevant physical and digital channels.
• Provide professional on-site support at events to help achieve marketing and sales objectives.
• Review each event afterward and prepare detailed recaps with attendance figures, survey findings, and engagement insights.
• Arrange sales team travel, including flights, hotel stays, local transport, and restaurant bookings.
• Work with Executive Assistants on lodging and travel coordination for leadership and event participants.
• Respond quickly to travel delays or last-minute changes to reduce disruption.
• Travel about 20% of the time to support conferences, meetings, and company events in person.
• Track office supply levels and order replacements as needed.
• Organize catering, food, and refreshments for meetings, team events, and office functions.
• Reserve meeting rooms, set up conference calls, and manage internal event spaces.
• Help prepare and clear meeting spaces for presentations and team sessions.
• Monitor event and office budgets, keeping spending within approved limits.
• Process vendor invoices, reconcile event costs, and create post-event budget summaries for leadership.
• Maintain productive relationships with vendors and suppliers to support quality, reliability, and value.
• Keep shared files, event records, and logistics documents organized and up to date.
• Track branded merchandise, event supplies, and marketing inventory.
• Support additional operational tasks and special projects as assigned by leadership.
• Assist with internal communication about upcoming events, logistics updates, and schedule changes.

Requirements

• A bachelor's degree in Hospitality Management, Business, Communications, Marketing, or a similar area, or equivalent professional experience.
• 3 to 5 years of experience in event coordination, logistics, office management, or a related function.
• Demonstrated experience handling travel coordination, vendor management, and complex event logistics.
• Strong planning and prioritization skills with the ability to manage several deadlines at once.
• Clear written and verbal communication skills for working with vendors, senior leaders, and external partners.
• Working knowledge of Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, plus standard office systems.
• Willingness to travel domestically about 20% of the time, with occasional evening and weekend availability for events.
• Ability to lift and move event materials and supplies weighing up to 30 lbs.
• A proactive, solutions-focused approach with strong professionalism and discretion.
• This role is based onsite in New York, NY.

Benefits

• Competitive base pay with a discretionary bonus opportunity.
• Medical, dental, and vision coverage.

Equal Opportunity

Madan+ is an equal opportunity employer and considers all qualified candidates without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Additional Information

This role profile is intended to outline the main scope of the position. It is not a complete list of every skill, duty, effort, or responsibility that may be associated with the job.