Executive Assistant

Role overview

A global fashion business with a broad mix of well-known brands is hiring an Executive Assistant to partner with senior leaders in a fast-paced, design-focused setting.

What you should bring

• At least 6 years of experience supporting senior leaders in fashion production and/or design-related environments
• Strong organization skills with the ability to handle changing priorities and demanding deadlines
• High discretion and reliability when handling sensitive or confidential matters
• Excellent written and verbal communication skills, paired with strong emotional intelligence
• Comfort using Microsoft Word, Excel, PowerPoint, Outlook, Zoom, and project management software

Key responsibilities

• Manage executive calendars across several time zones
• Arrange business travel and prepare detailed itineraries
• Handle expense reporting carefully and on time
• Serve as an important communication bridge between internal and external stakeholders
• Support meetings through coordination, note-taking, documentation, and follow-up actions
• Keep trackers updated to monitor schedules, deadlines, deliverables, and priorities
• Build presentations and other materials for leadership meetings and decisions
• Work closely with teams in design, merchandising, sourcing, and operations

What success looks like

• Leadership calendars and priorities are managed ahead of time
• Stakeholder communication remains clear, prompt, and aligned
• Projects and deadlines stay moving with strong follow-through
• Senior leaders are consistently prepared and effectively supported

Compensation and location

The annual salary for this role is $120,000 to $130,000, depending on experience. The position is based in New York, NY and requires working on-site five days per week.

Equal opportunity statement

The employer is committed to equal employment opportunity and maintaining a workplace free from discrimination and harassment. Hiring decisions are made based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, age, national origin, immigration status, marital or family status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other protected characteristic under applicable law.