Executive Assistant

About the Role

IDB Bank has spent more than seven decades focused on serving clients with a people-first approach. The organization emphasizes teamwork, precision, and high-quality service, and this position supports that culture by working closely with executive leadership in New York, NY.

The bank offers a strong benefits package, including generous paid time off, access to medical coverage and a 401(k) plan starting on day one, and a workplace built around diversity, inclusion, and equal opportunity.

Who This Role May Suit

• People who enjoy making a measurable difference by supporting senior leaders.
• Candidates interested in aligning business priorities with the needs of their position.
• Professionals who work effectively with executives and senior stakeholders.
• Individuals who stay organized, execute thoughtfully, and deliver reliable results.
• Those who like providing hands-on support with a strategic mindset.

Key Responsibilities

• Manage demanding calendars and email inboxes, including meeting prioritization and schedule coordination.
• Arrange travel within the U.S., including flights, hotels, transportation, and detailed itineraries.
• Support meetings by setting them up, preparing agendas, recording notes, and coordinating Zoom or Teams sessions.
• Serve as a key communication link between executives, managers, and other staff members.
• Prepare, edit, and format reports, presentations in PowerPoint, and other correspondence.
• Handle administrative work such as expense tracking, filing, and special projects.

Skills and Experience

• 3 to 5 years of experience in an executive assistant capacity, ideally in banking, finance, or legal environments.
• Strong command of Microsoft Office 365, including Outlook, Excel, Word, and PowerPoint.
• Ability to adapt priorities quickly based on business needs.
• Capacity to build productive relationships with stakeholders.
• Comfort working in a fast-paced, multitasking environment.
• Ability to identify important work ahead of time and stay proactive.

Preferred Background

• Experience supporting executives in commercial banking.
• A Bachelor of Science or Bachelor of Arts degree.
• Exposure to executive support during business transformation initiatives.

Compensation and Benefits

The anticipated starting annual pay for this position is between $90,000 and $100,000, with final compensation based on the candidate’s skills and experience. In addition to base salary, the role may include eligibility for an annual bonus and a full rewards package that covers medical, pharmacy, dental, and vision insurance, life and disability coverage, an employee wellness program, retirement and savings plans with employer contributions, holiday and paid time off, parental leave, and tuition reimbursement.

Accommodation and Equal Opportunity

The bank will consider reasonable workplace accommodations for employees with a known mental or physical disability, pregnancy-related conditions, victims of domestic violence, sex offenses, or stalking, and employees with religious observance or practice obligations, unless doing so would create undue hardship.

Employees requesting accommodations should contact their supervisor or Human Resources. The organization will participate in a good-faith dialogue about the request, possible alternatives, and any impact on operations, then issue a written final determination. Related information will be kept confidential to the fullest extent possible.

This job summary is meant to describe the general nature of the role and is not a complete list of duties or requirements. Team members may occasionally be asked to take on additional tasks beyond their usual scope. All applicant information will be handled according to EEO guidelines.

IDB Bank is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, genetic status, citizenship status, marital status, military or veteran status, current unemployment, or any other protected characteristic under applicable law. This posting does not represent a promise or guarantee of employment. Applicants should also review the Privacy Notice and GLBA Consumer Privacy Notice.