Executive Assistant

Overview

Toyota North America is seeking an Executive Assistant for a temporary assignment in Plano, Texas. This is a 3-month contract role with an hourly pay range of $35.00 to $45.00. Benefits include medical, dental, vision, and 401K.

The role supports Toyota’s Enterprise Strategy & Solutions organization. You will assist a Senior Vice President and contribute to the smooth running of executive operations across teams that cover Enterprise Strategy & Solutions, Enterprise Integrity, and Global Compliance & Risk activities.

Toyota describes its culture as collaborative, respectful, and focused on innovation and growth. The company is looking for a dependable, highly motivated professional who can thrive in a fast-moving environment and handle sensitive information with judgment and discretion.

Key Duties

In this position, you will provide senior-level administrative support to three executive leaders, including a Senior Vice President, a Vice President, and an Executive Japan Staff member. You will also help the Chief of Staff with strategic initiatives, special projects, leadership communications, meetings, and organizational events.

The work involves managing demanding calendars across multiple time zones, resolving schedule conflicts, coordinating domestic and international travel, and preparing executive materials. You will organize confidential documents, support business events and offsites, and process expense reports in line with company policy.

Role Details

This assignment requires someone who can anticipate needs, respond quickly to shifting priorities, and keep executive operations running efficiently. The environment is time-sensitive, confidential, and highly professional.

Qualifications

The ideal candidate has at least 5 years of recent executive administrative support experience in a large company or global organization with international operations. Experience with executive travel planning and calendar management is essential.

You should be highly proficient in Microsoft Office tools, including Outlook, Word, PowerPoint, and Excel. Strong clerical ability, attention to detail, independent work style, and a proactive approach are important. The role also requires excellent customer service, strong organization, time management, and the ability to work well in a team.

Candidates must communicate fluently in English, both spoken and written, with strong spelling, grammar, and punctuation. A high school diploma or equivalent plus work experience is required; a bachelor’s degree is preferred.

Additional Information

Work authorization is limited to Green Card holders and U.S. citizens. No travel is required for this role.

The employer also notes that applicants with arrest or conviction records will be considered in accordance with applicable fair chance laws. For this position, the ability to follow company policies, manage stress, protect confidential information, and maintain trust and professionalism are especially important.

Nice to Have

Japanese speaking and writing skills are considered an advantage.