Executive Assistant

Company Overview

Assembly is an executive search business dedicated solely to private equity- and venture capital-backed software and technology firms. Established in 2019, the company was built on the idea that the sector needed a higher standard of service and results.

The firm works with some of the most innovative software and technology companies backed by private equity to help them strengthen their leadership teams.

The team is described as authentic, transparent, and ambitious, with a focus on improving the traditional search model. Its specialist functional expertise, broad network of software and technology leaders, and disciplined evaluation process support a fast and effective executive search approach. The organization also values diversity at senior leadership levels and within its own team.

Assembly is headquartered in Austin and is growing quickly as it looks to add exceptional talent.

About the Role

The Executive Assistant will support the CEO along with one to two additional Partners. This role is central to the company’s daily operations, helping keep the team organized and ensuring candidates and clients receive a high level of care. The ideal candidate is sharp, trustworthy, and takes strong ownership of their work.

Key Responsibilities

• Coordinate calendars, organize schedules, and manage logistics for both internal and external meetings.
• Edit and format client-facing materials and deliverables.
• Support special assignments and ad hoc projects as needed.
• Arrange travel for both internal team members and executive candidates.
• Handle end-to-end recruiting coordination, including interview scheduling, in-person meetings, and candidate travel.
• Oversee a large volume of scheduling requests and respond promptly to candidate questions.
• Help plan company offsites, team gatherings, holiday celebrations, and similar events.

Requirements

• A bachelor’s degree is mandatory.
• Two to three years of relevant professional experience are required.
• Strong organizational ability, along with excellent written and spoken communication skills.
• Comfort using AI-based productivity tools and quick to adapt to new software.
• Ability to juggle multiple priorities without missing details or deadlines.
• High level of confidentiality when dealing with sensitive information.
• Self-starter who takes initiative without needing constant direction.
• Collaborative mindset and the ability to work well across all levels of the organization.

Benefits

• Medical, vision, and dental coverage.
• Company 401(k) matching.
• Unlimited paid time off plus paid company vacations.
• Team social activities and volunteering events.
• Flexible hybrid work arrangement.

Additional Information

This position is full-time and based onsite in the Austin, Texas Metropolitan Area. The role is part of a hybrid workplace structure, and the compensation details were not specified. No opening count, start date, or application deadline was provided.