Grant Coordinator

Company Overview

Caelum Diagnostic Solutions is building digital biopsy diagnostics technology aimed at changing how cancer is diagnosed at the point of care. Under the leadership of CEO Dr. Rachel Wellner, a breast surgical oncologist, the company has created a platform that can return biopsy evaluation results in less than 10 minutes with reported accuracy of 94%–99% while the patient is still on the procedure table. The first focus area is breast cancer, where faster and highly accurate results can improve both patient experience and clinical decisions. The long-term vision is to bring the platform to additional cancer types around the world, including skin, colorectal, prostate, lung, and more. The team operates in a mission-led, innovation-driven setting at the crossroads of oncology, diagnostics, and health technology.

Role Summary

The Grant Coordinator is a remote, part-time position that supports the complete grant funding process from opportunity search through submission and follow-up. The role involves finding suitable funding opportunities, monitoring deadlines, and keeping application materials organized. It also includes helping prepare, review, and submit grant proposals, budgets, and supporting documents while making sure everything meets funder rules and requirements. The coordinator will work with leadership and subject matter experts to collect technical and financial inputs, maintain grant records, and track reporting commitments and timelines. In addition, the role supports the preparation of progress updates, outcome tracking, and communication with funding bodies and external partners.

Key Responsibilities

• Research and identify grant opportunities that align with the organization’s goals and priorities.
• Monitor submission timelines, application milestones, and reporting deadlines.
• Organize and manage all materials needed for grant applications.
• Support the drafting, editing, and submission of proposals, budgets, and related documentation.
• Coordinate with company leadership and subject matter experts to gather scientific, technical, and financial details.
• Maintain accurate grant records and track the status of applications and awards.
• Follow funder instructions carefully to ensure proposals are complete, compliant, and submitted correctly.
• Assist with progress reports, outcomes documentation, and metric tracking.
• Help manage ongoing communication with funding agencies and partner organizations.

Qualifications

• Experience in grant administration and program management, including workflow coordination, compliance, and post-award reporting.
• Demonstrated success in securing at least $10M in grant funding.
• Prior experience as a federal grant reviewer or grant writer is strongly preferred, especially with NIH/NCI, NSF, DOD, or ARPA-H.
• Strong proposal writing and communication skills, with the ability to create clear, persuasive content for different types of funders.
• Familiarity with submitting major grant applications and willingness to learn processes for smaller funding opportunities.
• Ability to prepare grant-specific biosketches.
• Strong analytical ability to assess eligibility criteria, evaluate funding opportunities, and align proposals with organizational strategy.
• Comfort working independently in a remote, part-time role with excellent organization, time management, and attention to detail.
• Background in research, healthcare, biotechnology, or diagnostics funding is an advantage.
• Proficiency with common productivity and tracking tools such as spreadsheets, shared drives, and project or grant management software.
• Bachelor’s degree in public health, life sciences, business, communications, or a related area, or equivalent hands-on experience.
• PhD or MD is preferred.

Additional Information

This is a part-time remote role based in the United States. The pay details were not specified.