Local Purchasing Supervisor

Role overview

Sigma Cylinders is hiring a Local Purchasing Supervisor for its Accra, Ghana location. This role focuses on handling day-to-day local purchasing activities, ensuring procurement actions are properly approved, documented, and completed in a timely manner.

What you will do

• Process sanctioned procurement requests and convert purchase requisitions into purchase orders in BC, following the delegation of authority and purchasing controls.
• Keep production, maintenance, and administrative needs moving by giving priority to urgent operational purchases and following up closely on them.
• Track all open requisitions, purchase orders, expected deliveries, and potential risks, and raise issues early when timelines are at risk.
• Identify local suppliers from approved vendor lists and available market options, then collect quotations that meet compliance requirements.
• Review quotations to ensure they include the required specifications, lead times, payment terms, and any warranty or service conditions, so offers can be compared fairly.
• Assist with negotiations within approved limits and prepare purchase award recommendations for the Procurement Manager's review.
• Follow up with suppliers to confirm purchase order acknowledgments, delivery dates, and key commercial terms to avoid delays and disagreements.
• Push suppliers on urgent goods and services, while coordinating delivery timing with internal requestors and the Warehouse team.
• Record any changes or deviations and obtain the necessary approvals before execution to maintain proper governance and audit compliance.
• Keep supplier details, contracts, pricing terms, and supporting documents updated in BC so records remain traceable.
• Make sure purchasing files are complete, including quotation references, approvals, and links to contract terms, to support audit readiness.
• Monitor expiry dates for quotations and agreements, and alert the Procurement Manager if prices or validity periods change.
• Work with the Warehouse team to ensure Goods Receipt Note processing is accurate and matches the relevant purchase order and receipt.
• Partner with Finance to resolve invoice matching issues across the purchase order, GRN, and invoice, and close discrepancies quickly.
• Close purchasing transactions promptly to support accurate month-end processes and reliable reporting.

Education and experience

A bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related discipline is required. The role also calls for at least 5 years of practical experience in purchasing or procurement operations in Ghana, ideally in industrial, trading, or multi-site settings.

Additional information

This is a full-time onsite position based in Accra, Greater Accra Region, Ghana. No salary, stipend, start date, or number of vacancies was specified in the source information.