Payroll Coordinator

About the Company

Airswift is a global workforce solutions provider serving STEM-focused industries. With more than 40 years of experience, the company has built an international team of over 900 people across 37 countries and supports more than 8,000 contractors worldwide. Airswift describes itself as a people-first organization that focuses on improving lives through work, with attention to wellbeing, community involvement, and environmental responsibility. It also says it plants a tree for every person placed in a job globally.

The company supports professionals seeking opportunities with firms in technology, construction, and engineering.

Role Overview

This Payroll Coordinator position begins as a 6-month contract and may be extended or turned into a permanent role. The role supports international and UK payroll administration, with a strong focus on accurate processing, compliance, system data quality, and timely handling of payroll transactions.

The successful candidate will also maintain accurate records so that client invoicing is correct and contractor payments are made on time.

Payroll Administration

• Register new starters, update personal records, process contract amendments, and complete termination paperwork at the start of each week.
• Handle incoming timesheets and expense claims and ensure they are filed properly.
• Carry out quality control checks before and after payroll runs.
• Generate payslips, remittance documents, invoices, and other payroll reports, then file them in an organised way.
• Send payroll data to the Finance team within the required deadlines.
• Respond to payroll-related questions from contractors by phone, email, or written correspondence.
• Support the billing team with client invoice disputes and related queries.
• Help the Credit Control and Billing teams collect the information needed for invoicing and payments.
• Keep accurate payment history records for foreign taxpayers and coordinate with the company accountant to meet monthly payment deadlines.

Payroll, Invoice, and Tax Support

• Handle contractor payroll questions through phone, email, or letter.
• Work with the billing team to resolve client invoice issues.
• Assist finance-related teams with obtaining and checking billing information.
• Review and record PAYE liabilities from monthly payroll reports and coordinate payment with Accounts by the due date.
• Maintain foreign taxpayer pay records and work with the Company Account to ensure monthly deadlines are met.

Skills and Experience

The ideal candidate should have experience in finance, payroll, sales ledger, purchase ledger, or credit control. They should be comfortable improving and maintaining several administrative systems to a high standard, while following strict financial controls.

Strong attention to detail, solid Excel and MS Office knowledge, good organisation, and clear written and verbal communication are important. The role also calls for a problem-solving mindset, the ability to work under pressure, meet tight deadlines, and provide strong customer service. A willingness to learn international payroll processes, a proactive hands-on approach, analytical thinking, flexibility with working hours, and the ability to work independently or as part of a team are also valued.

Benefits and Culture

• Attractive monthly base pay plus commission or performance bonus.
• Career growth opportunities locally and internationally.
• Training programmes and professional development support.
• Virtual onboarding events for new joiners.
• Supportive team culture with an emphasis on work-life balance.
• Career breaks available after one year.
• Real-time recognition through an employee rewards platform.
• Mental Health First Aiders available for support.
• Annual destination trips through the High Flyers programme, including locations such as Dubai and Buenos Aires.
• Charity days supporting causes such as Relay for Life and Earth Day.

Values

• Growth: the company values continuous development and sees challenge and change as essential to success.
• Life: Airswift places importance on wellbeing both at work and outside work.
• Excellence: the company aims to deliver strong results and hold itself accountable.
• Integrity: the organisation values ethical, honest, open, and authentic behaviour.

Additional Information

This job summary is not a complete list of every duty, responsibility, or skill that may be required. Team members may occasionally be asked to take on tasks outside their usual responsibilities when needed.

Airswift states that diversity and inclusion are central to its success and that it is committed to equal opportunity and an inclusive workplace.

The posting also references the company privacy policy.