Procurement Manager / Assistant Procurement Manager

Role overview

TXM Solutions is hiring a full-time Procurement Manager / Assistant Procurement Manager for its head office in Nad Al Hammar, Dubai, UAE. The role covers end-to-end purchasing support across direct, indirect, marketing, and logistics-related procurement activities in a fast-moving manufacturing and retail environment.

Direct procurement

• Arrange the purchase of fragrance oils, alcohol, chemicals, and other raw materials used in production.
• Oversee sourcing for packaging items such as bottles, caps, pumps, labels, cartons, gift boxes, and display packaging.
• Build and sustain strong working relationships with suppliers in the local and international market.
• Handle price discussions, payment terms, contract terms, and delivery timelines.
• Explore backup vendors and introduce measures that reduce spend.

Supply chain and planning

• Create procurement plans using sales forecasts, production schedules, and retail replenishment needs.
• Track stock levels and keep inventory balanced to prevent shortages or overstocking.
• Work closely with Production, Warehouse, Sales, Retail Operations, R&D, and Finance teams.

Import and export logistics

• Coordinate international shipments from purchase order placement through to final receipt.
• Liaise with freight forwarders, shipping lines, airlines, and customs brokers.
• Prepare and manage trade paperwork such as commercial invoices, packing lists, Bills of Lading, Air Waybills, Certificates of Origin, and customs clearance documents.
• Reduce freight expense while ensuring shipments arrive on time.

Indirect procurement

• Handle purchasing for office stationery and general office supplies.
• Source IT hardware, POS systems, and related accessories.
• Procure warehouse and facility consumables.
• Manage maintenance and service agreements.
• Support buying for retail operating supplies.
• Arrange corporate gifts and promotional merchandise.

Marketing and visual merchandising support

• Assist Marketing and Retail teams with sourcing VM materials, POS displays, and window display elements.
• Purchase exhibition and event booth materials, giveaways, shopping bags, gift boxes, packaging, and branded collateral.
• Ensure timely availability of materials for new product launches, retail campaigns, brand activations, trade exhibitions, and corporate events.

Supplier and contract management

• Assess vendor performance on quality, pricing, delivery, and service levels.
• Keep supplier agreements and procurement records up to date.
• Carry out regular supplier reviews and identify improvement opportunities.

Cost control and compliance

• Deliver savings across procurement without affecting quality standards.
• Follow company procurement rules and approval workflows.
• Support inventory checks and procurement reporting.

Requirements

• A bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a similar discipline.
• At least 7 years of relevant procurement experience, including a minimum of 3 years in a managerial role leading a team.
• Background in perfume, cosmetics, personal care, or manufacturing is strongly preferred.
• Practical experience sourcing fragrance oils and packaging materials, along with managing import and export logistics.
• Solid exposure to demand planning and inventory control.
• Experience with indirect purchasing, including office, IT, and marketing-related buying.
• Strong capability in negotiation, analysis, and supplier management.
• Hands-on use of ERP platforms such as SAP, Oracle, Microsoft Dynamics, Odoo, or similar systems, plus advanced Microsoft Excel skills.

Preferred skills and capabilities

• Familiarity with international sourcing and Incoterms.
• Experience coordinating freight and customs clearance.
• Comfort working in a fast-paced, multi-site retail and manufacturing setup.
• Clear communication, planning, and problem-solving ability.
• Strong commercial judgement with a focus on continuous improvement and cost efficiency.