Stores Assistant

About the Role

This site-based contract position focuses on handling material control and related administrative work for project operations. The role is responsible for ensuring that every item is received, stored, issued, tracked, and reconciled according to client expectations and internal procedures. It also requires close coordination with accounts, procurement, and project teams to keep inventory records accurate and material movement traceable.

The position is with Gradiant, a global water and wastewater treatment company headquartered in Boston and founded at MIT. The organization supports critical industries such as semiconductors, pharmaceuticals, food and beverage, lithium and critical minerals, and renewable energy.

Key Responsibilities

• Follow site-level procedures for material receipt and entry in accordance with project and client requirements.
• Handle Goods Receipt Note (GRN) and Inspection Report (IR) documentation while staying aligned with company policy.
• Coordinate regularly with accounts, procurement, stores, and site teams to support smooth material flow and reporting.
• Oversee the day-to-day receipt, inspection, storage, and issuance of materials to project teams while keeping proper records.
• Maintain stock registers and update inventory data on a weekly and monthly basis.
• Record material-related documents and send them to the head office or project stakeholders as required for audit and reference.
• Manage gate pass procedures and support traceability of materials moving in and out of the site.
• Carry out monthly stock reconciliation by comparing records with actual usage and preparing reconciliation reports.
• Provide administrative support related to materials handling, documentation, and coordination with project stakeholders.
• Keep site engineers informed about material receipts whenever required.

Requirements

• A bachelor’s degree or diploma is required.
• Hands-on knowledge of stores operations and inventory control is essential.
• Understanding of GRN/IR workflows and material documentation practices is needed.
• Ability to work with cross-functional teams such as Civil, Electrical, and Instrumentation is expected.
• Strong skills in maintaining records, preparing documentation, and generating reports are important.
• Good organization and problem-solving abilities are necessary for the role.
• At least 10 to 15 years of experience in material management, stores management, or similar work in project or construction environments is required.
• Certification in material management, inventory control, or supply chain processes is preferred.
• This is a contract role based at site and may be assigned in Gujarat, Karnataka, or Tamil Nadu.

Additional Information

Gradiant is an equal opportunity employer. All qualified candidates will be considered without discrimination based on race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected category.