Executive Assistant (EA) to the CEO

Role overview

This fixed-term full-time position provides parental leave cover for the CEO’s Executive Assistant until September 2027. The successful person will play a central role in keeping the CEO’s office running smoothly by handling executive administration, communications, scheduling, travel, and Board support. The role also places strong emphasis on using technology to improve efficiency, maintaining strict confidentiality, and managing day-to-day priorities independently.

Key responsibilities

• Oversee the CEO’s diary, appointments, and schedule so time is prioritised effectively.
• Draft, refine, and prepare correspondence, presentations, and other documents, including material for Board use when required.
• Keep contact lists and databases accurate and up to date for the CEO and Board.
• Arrange travel for the CEO, including accommodation, transport, and detailed itineraries; on occasion, this may also include travel for Directors and Senior Management Team members.
• Track day-to-day tasks and priorities, ensuring follow-up on actions and deliverables happens on time.
• Support Board and Subcommittee administration by scheduling meetings, preparing work plans and agendas, taking minutes, and following up on action items.
• Manage the Board Management System to strengthen governance, support decision-making, protect information, and use directors’ time efficiently.
• Use digital tools and platforms to improve workflows, strengthen decision-making, and lift efficiency across the executive office.
• Protect data quality and security across systems, databases, and communication platforms.
• Act as the main point of contact for Club VIPs for match-day and event ticketing, ensuring a polished experience for stakeholders such as Directors, Hall of Fame members, AFL Commissioners, AFL Executives, AFL Club Representatives, and Government Representatives.
• Serve as a liaison between the CEO and internal or external stakeholders, ensuring information is handled accurately and effectively.
• Maintain the highest level of discretion when dealing with sensitive matters.
• Use initiative to identify issues early, solve problems, and move matters forward without direct supervision.

What the club is looking for

• A tertiary qualification and/or solid experience as an Executive Assistant or in a similar senior administrative support role.
• Strong ability to organise work, solve problems, and balance multiple competing priorities.
• Advanced capability with Microsoft 365, SharePoint, and digital communication tools.
• Well-developed written and verbal communication skills.
• Comfort handling high-pressure situations with professionalism, tact, and discretion.
• Background supporting senior leaders and working with VIPs or key stakeholders.
• Ability to work independently, anticipate needs, and address issues proactively.

About Richmond Football Club

Richmond Football Club is one of the largest clubs in the Australian Football League. With a proud history and strong traditions, the organisation is focused on building a strong and bold future on and off the field through its purpose of Belonging, Thriving and Winning.

The club places a high value on community connection and believes culture is central to how its people work together. Its environment is described as supportive, relationship-driven, and grounded in humour, care, storytelling, and authenticity.

Why work here

• Join an award-winning culture and an organisation recognised as an Australian HR Employer of Choice finalist and a Flexible Work Champion.
• Benefit from a flexible work environment, including flexible hours, work-from-home options, a relaxed dress code, and the ability to observe public holidays that align with your cultural beliefs.
• Be part of a workplace committed to diversity, equity, inclusion, and belonging.
• Enjoy a people-first approach that supports work-life balance.
• Access professional development opportunities aligned to your goals.
• Work in a high-performance but caring environment that values wellbeing and enjoyment.
• Have opportunities to contribute to community programs and charity partnerships, including the Alannah and Madeline Foundation, Korin Gamadji Institute, and the Bachar Houli Foundation.
• Receive perks such as money-can’t-buy experiences and sponsor discounts.

Child safety and pre-employment checks

The club is committed to maintaining a safe and supportive environment for children and young people. All employees are expected to contribute to a child-safe culture, regardless of role. Employment is subject to pre-employment checks, including a valid Working with Children Check.

Application details

Applicants are asked to submit a resume and cover letter. Applications close at 5:00 pm on 31 July, although the recruitment process will progress on a rolling basis and may begin before the closing date. Only shortlisted candidates will be contacted.