Executive Assistant to C-Level

Role overview

One Inc is hiring a highly organized, adaptable Executive Assistant to support C-suite leaders in a fast-moving, growth-focused environment. This position acts as a dependable partner to improve executive productivity through careful scheduling, communication handling, meeting coordination, and day-to-day operational assistance.

The right candidate will be highly professional, detail-oriented, and resourceful, with the ability to stay ahead of executive needs, balance competing demands, and keep cross-functional work moving smoothly. Strong discretion, confidentiality, and follow-through are essential.

Key responsibilities

This role covers executive support, communication coordination, meeting logistics, reporting support, and project assistance.

• Oversee demanding executive calendars, prioritizing meetings and commitments in line with business goals and strategic needs.
• Coordinate availability across internal teams and external partners, while resolving scheduling clashes before they become issues.
• Handle correspondence, travel planning, expense tracking, and executive records with a high level of professionalism and confidentiality.
• Organize recurring leadership meetings, business reviews, planning sessions, and executive forums.
• Develop agendas, assemble meeting materials, and prepare or refine PowerPoint presentations and supporting documents.
• Monitor action items, decisions, and next steps to help ensure timely completion.
• Plan offsite sessions, leadership events, and team gatherings, including logistics and coordination.
• Build trusted relationships across departments and act as a communication bridge between executives and key stakeholders.
• Support alignment across teams and assist with cross-functional initiatives and strategic projects.
• Manage frequent interactions while delivering a polished and professional experience for stakeholders.
• Create executive-level presentations, reports, dashboards, and business communications.
• Collect, organize, and summarize information from multiple sources into clear briefings and practical insights.
• Support leadership updates, board-facing materials, and company communications.
• Make sure all deliverables are accurate, well-presented, and consistent with executive expectations.
• Document procedures, maintain records, and help improve internal processes.
• Use business systems and collaboration tools to manage information and workflows efficiently.
• Assist with short-term and long-term projects, ensuring milestones and deliverables stay on track.
• Maintain strong organization, precision, and confidentiality across all assignments.

Requirements

The role calls for proven executive support experience, strong communication ability, advanced office software skills, and the judgment to work independently in a changing environment.

• Prior experience supporting C-suite executives in a dynamic, fast-paced organization.
• Ability to manage complex priorities with minimal supervision.
• Strong business judgment and the ability to anticipate what executives need before being asked.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to turn complex information into concise, executive-ready messages.
• Experience creating presentations and reports for leadership audiences.
• Advanced capability with Microsoft Office tools, including Excel, PowerPoint, Outlook, and Teams.
• Familiarity with collaboration, project management, reporting, or documentation platforms such as Jira, Confluence, Salesforce, or similar tools.
• Strong analytical, organizational, and project coordination skills.
• High attention to detail and strong follow-through.
• Ability to manage several priorities at once while meeting deadlines.
• Strong problem-solving ability and comfort adapting to change.
• Proactive, independent work style aligned with business objectives.
• Bachelor’s degree or equivalent professional experience.
• Experience supporting senior leaders in a corporate setting.
• Experience in technology, SaaS, financial services, insurance, or another fast-paced environment is preferred.
• Must be able to manage highly sensitive and confidential information with discretion and professionalism.

Additional information

Location: Remote within the United States, preferably aligned to Central Time.

Department: Corporate.

Physical and work-environment expectations include a standard indoor office setup, regular computer use, repetitive hand and wrist motion, and the ability to sit or stand for extended periods. The role also requires the ability to read screens and printed documents and to hear within the normal range, with or without correction. Reasonable accommodations may be provided for qualified individuals with disabilities.

Company profile

One Inc helps insurers meet policyholder expectations through choice, control, convenience, and continuity. Its payments network combines digital communications with inbound payment processing and outbound disbursement to create a seamless experience for premium and claim payments. The company processes more than $120 billion in annual payment volume and supports over 300 insurance carriers.

Headquartered in Folsom, California, One Inc offers competitive compensation, comprehensive benefits including medical, dental, and vision coverage, a 401(k) plan, and a commitment to work-life balance. The company also emphasizes internal growth and career advancement across its workforce of more than 1,200 employees.

One Inc is an equal opportunity employer and follows applicable EEOC requirements in the jurisdictions where it operates.

Desired traits

Ideal candidates are action-oriented, growth-minded, positive, solution-focused, self-starting, ethical, driven, collaborative, supportive of change, and committed to continuous personal and professional development.

Work context

This role is designed for a remote U.S. environment with frequent interaction across teams and executive stakeholders.