Executive Assistant

About the Company

MultiBank Group is a global financial services business founded in 2005 in California and now based in Dubai, UAE. The organization focuses on advanced trading technology, strong liquidity access, and high-touch customer service. Its product lineup covers Forex, Metals, Shares, Indices, Commodities, and Cryptocurrency CFDs.

The company supports more than 2 million clients in 100 countries and processes a daily trading volume of over US$ 35 billion. It operates under the supervision of 18+ financial regulators across 5 continents and has been recognized with more than 80 industry awards. The business is centered on innovation, quality, and helping clients work toward their financial objectives.

Role Overview

This position calls for a well-organized and proactive Executive Assistant to support the Chairman and the senior leadership team with administrative and operational coordination. The role is important in managing executive priorities, keeping cross-functional work moving, and helping daily business activities run efficiently.

The successful candidate will act as a key connector between the Chairman’s office and internal teams, ensuring clear communication, tracking important initiatives, and supporting strategic assignments. The role requires strong discretion, professionalism, structure, and the ability to perform effectively in a fast-moving environment.

Responsibilities

• Oversee demanding calendars and coordinate meetings, conference calls, board reviews, and cross-department discussions for senior leaders and key stakeholders.
• Sort and manage urgent requests while working with multiple teams to make sure executive time is used efficiently and business functions stay aligned.
• Serve as a coordination hub between the Chairman, executive leadership, and operational teams to keep communication smooth and follow-ups timely.
• Work with department heads to monitor priorities, follow project progress, and confirm that action items are completed on schedule.
• Draft, revise, and present reports, slides, board packs, meeting agendas, minutes, and executive correspondence in a polished format.
• Keep both digital and paper filing systems organized, with accurate document handling, version tracking, and easy access to information.
• Assist with strategic and operational projects by researching, collecting data, preparing analysis, and coordinating milestones.
• Support collaboration across functions and help drive agreement on business goals, operational enhancements, and executive instructions.
• Track department updates, consolidate status reports, and give leadership a clear picture of project and operational progress.
• Manage confidential information with the utmost care, professionalism, and integrity.
• Represent the executive office professionally in internal and external communications while building strong working relationships across the organization.
• Provide flexible support for special assignments, executive needs, leadership meetings, and organization-wide initiatives as required.

Requirements

• A bachelor’s degree in Business Administration, Management, Communications, or a closely related discipline.
• At least 3–5+ years of experience in an Executive Assistant, Operations Coordinator, Project Coordinator, or comparable senior support role.
• Full fluency in English and Arabic, with strong spoken and written communication skills in both languages.
• Typing speed of no less than 60 words per minute with strong accuracy.
• Hands-on experience handling executive calendars, travel planning, meetings, and administrative workflows in a busy setting.
• Strong planning, time management, and multitasking ability, with a proven track record of handling competing priorities.
• Proficiency with Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Excellent attention to detail and the ability to produce professional reports, presentations, and executive documents.
• Capability to coordinate cross-functional work, track action items, and ensure timely completion of key deliverables.

Perks and Benefits

• Opportunity to work with a leading international financial institution.
• Competitive compensation package with comprehensive employee benefits.
• Scope for professional development and career progression.
• Collaborative, inclusive, and energetic workplace culture.
• Strong commitment to innovation and professional excellence.

Additional Information

This role is based in Dubai, United Arab Emirates, and is a full-time onsite position. The opportunity is with a global financial organization committed to innovation, excellence, and international growth.

Compensation is not specified in the source details, but the role is described as offering a competitive salary. No vacancy count, start date, or application deadline was provided.

Working Style

The position requires someone who can remain composed under pressure, manage multiple priorities at once, and support senior leaders in a dynamic, high-responsibility environment.