Project Administrator

About the Company

Govan Brown is a Canadian construction business based in Toronto, focused on commercial interiors and core and shell work. Since 1994, the company has built its reputation on quality delivery, strong service, and innovation. It aims to create a workplace that supports professional growth, strong work habits, and community involvement. The organization is also recognized among Canada's Best Managed Companies and Canada's Top 40 Contractors.

Role Overview

The commercial interiors team is looking for a meticulous and motivated Project Administrator to support construction projects from initiation through closeout. A major part of this position is coordinating project records and documentation to ensure they remain accurate, compliant, and consistent throughout every stage. The company is open to candidates with formal construction education who want to apply their learning in a hands-on environment.

Key Duties

• Handle administrative support across the full project lifecycle, including start-up, construction, and closeout.
• Contribute to the tendering process.
• Prepare, distribute, file, and track project documents with accuracy and within required deadlines.
• Compile detailed documentation such as RFQs, subcontractor purchase orders, contracts, and drawing sets.
• Coordinate with designers and subcontractors to collect change orders, estimates, and closeout records.
• Enter and maintain project data in the CMiC project management system.
• Share regular progress updates with Project Managers and Project Manager Assistants.
• Collect and organize closeout materials, including as-built drawings, manuals, warranties, and building permits.
• Communicate professionally and promptly with clients, suppliers, and other project stakeholders.

Candidate Profile

The ideal applicant has a background in construction management, engineering, or a related field, or brings equivalent industry experience. Experience in construction project management is preferred, and co-op exposure may also be considered. The role calls for someone who understands construction terminology, project flow, and document control, and who can manage multiple deadlines while staying highly organized.

Working Conditions

This is an in-office position based at 108 Vine Avenue, Toronto. It is not a hybrid or remote role. The job may involve exposure to construction site conditions throughout all seasons.

Compensation

The annual salary for this position is expected to fall between CAD 60,000 and CAD 65,000, with the final offer to be determined during the hiring process.

Perks and Benefits

• Reduced summer schedule from Victoria Day through Thanksgiving, allowing earlier weekend starts.
• Social and volunteer events for team connection and community involvement.
• Service and referral recognition rewards, including milestone gifts.
• Outdoor green space with patio and barbecue facilities, plus a pet-friendly office environment.
• Internal learning opportunities and support for professional certifications.
• Medical, dental, vision, prescription, and health spending account coverage, including a minimum $750 HSA top-up.
• On-site gym, games room, weekly fruit deliveries, and free parking.
• Family-friendly culture with events and support for employees' families.
• Employee assistance resources, at least 3 weeks of vacation, RRSP matching up to 5%, and an employee share purchase plan.
• Safety-focused workplace practices, including a $400 boot allowance every two years for CSA-approved safety boots.

Equal Opportunity

The employer is an equal opportunity organization. Only candidates selected for further consideration will be contacted.