Document Controller - Saudi National

About WSP

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

WSP in the Middle East is seeking a highly organized and detail-oriented Document Controller - Saudi National to join our team in Riyadh, KSA. The successful candidate will be responsible for managing, organizing, and maintaining all project-related documentation, ensuring accuracy, accessibility, and compliance with company standards and client requirements. You will play a critical role in ensuring efficient document flow across multiple project components and supporting the overall project lifecycle through effective document control practices.

Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.

Responsibilities

• Oversee and manage the complete lifecycle of project documentation, including technical drawings, reports, specifications, correspondence, and records.
• Establish and maintain a robust Document Management System (DMS), encompassing both electronic and physical records, adhering to WSP's IT policies and specific project needs.
• Systematically classify, register, and archive all documents, ensuring meticulous version control, standardized file naming conventions, and secure storage solutions.
• Maintain precise logs for all incoming and outgoing documents utilizing approved tracking systems or software such as Aconex, SharePoint, or Asite.
• Facilitate seamless communication and document exchange with internal teams, consultants, contractors, and external stakeholders for submissions, reviews, distribution, and approvals.
• Verify that all project documentation strictly adheres to WSP standards, quality protocols, and contractual obligations.
• Provide comprehensive support for audits by preparing necessary documentation and ensuring all records are complete, current, and audit-ready.
• Conduct training and offer ongoing support to project team members regarding document control procedures and the effective utilization of the DMS.
• Proactively identify opportunities for process enhancements and contribute to the advancement of document control best practices across all projects.

Qualifications

• Possess a Bachelor’s degree or diploma in Business Administration, Information Management, Engineering, or a closely related discipline.
• Accumulate a minimum of 5 years of professional experience in a document control capacity, preferably within the construction, engineering, or consultancy sectors, with a preference for experience in the Middle East.
• Demonstrate proficiency in utilizing Document Management Systems such as Aconex, Asite, SharePoint, or comparable platforms.
• Exhibit a solid understanding of international document control standards and ISO quality management systems.
• Possess strong organizational capabilities, the ability to multitask effectively, and excellent communication skills.
• Maintain a high level of attention to detail and accuracy in all tasks.
• Be fluent in English, both written and spoken.

Additional Information

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