Document Controller - UAE National

Role Overview

Wood is hiring a Document Controller for its UAE Business Unit to support a major onshore brownfield project in Sharjah, UAE. The role is based in the office full time and is intended for a UAE National graduate. The position focuses on accurate handling of project documentation in line with company standards, client procedures, and corporate timelines. Training will be provided.

What You Will Do

• Register, file, and distribute project documents according to internal procedures.
• Keep precise records of documents received and sent.
• Make sure all files are version-controlled correctly and stored for future reference.
• Help create and maintain project document registers.
• Coordinate document-related communication between project teams, vendors, and clients.
• Track document progress and follow up on pending submissions.
• Assist with meeting records, including circulation of minutes and action logs.
• Use the Electronic Document Management System (EDMS) to upload, manage, and retrieve files.
• Ensure documentation meets project quality standards and audit expectations.
• Support audits by collecting and sharing required records and documents.
• Build knowledge of document control practices, project workflows, and system processes.
• Seek feedback proactively and show steady improvement.

Requirements

• Bachelor’s degree or diploma in Business Administration, Information Management, Engineering, IT, or a similar discipline.
• Open to fresh graduates, or candidates with up to 1 year of experience; internship exposure is considered an advantage.
• Working knowledge of MS Office, including Word, Excel, and Outlook.
• Prior exposure to document management systems is helpful, though not mandatory.

What We Offer

• An entry-level opportunity for UAE National graduates.
• Structured training with on-the-job guidance and mentoring.
• Experience working in professional project and engineering settings.
• A clear path for growth in document control and project administration.
• A collaborative, inclusive, and professional workplace.

Ideal Candidate

The company is looking for a motivated UAE National graduate who is well organized, attentive to detail, and keen to build a career in document control and project support, with a strong desire to learn and grow professionally.