Executive Assistant / Office Manager

Role overview

You will join a venture-funded, fast-growing life sciences business with international operations and a compact team structure. The organisation is focused on building robust, scalable processes that can support continued expansion.

This position combines executive support with office and business operations. It is best suited to someone who is comfortable partnering closely with senior leaders while also taking ownership of everyday administrative and operational work.

Key responsibilities

• Deliver senior-level executive support, including managing complex calendars and coordinating meetings across multiple time zones.
• Arrange leadership, board, and external stakeholder meetings, covering scheduling, agendas, logistics, follow-ups, and action tracking.
• Coordinate travel, expense submissions, documentation, approval flows, and signature collection.
• Oversee business operations tasks such as vendor liaison, contract administration, purchase orders, invoice processing, and approval routing.
• Keep important records, contracts, approvals, and administrative files well organised and accessible.
• Assist with recruitment and onboarding coordination, including interview scheduling and support for new joiners.
• Help with office and facilities-related needs as required, including supplies, vendors, and local operational matters.
• Manage sensitive information relating to the company, leadership, and stakeholders with discretion and care.
• Take on additional duties assigned by management as needed.

Requirements

• At least 5 years of experience in executive assistance, office administration, operations, or a related function.
• Background supporting senior executives or leadership teams.
• Confidence working with overseas stakeholders across different time zones.
• Strong planning, prioritisation, and detail-oriented working style.
• Ability to juggle multiple stakeholders and changing priorities in a fast-paced setting.
• Good working knowledge of Microsoft Office and/or Google Workspace, video meeting platforms, and shared document tools.
• Professional judgement, discretion, and a high level of confidentiality.
• Experience in a startup, technology, healthcare, or technical environment is beneficial, though not mandatory.

Additional information

Only candidates who are shortlisted will be contacted due to the volume of applications. Contact details and recruitment licence information were included in the source but are not reproduced here. No salary, vacancy count, or start-date details were specified.

Notes

The role is based in Singapore and is a full-time, on-site position.